Summary
This spreadsheet tracks actual expenses and the 2026 budget for the Prestonfield Shared Costs program — maintenance costs for HOA-owned wetlands property that are split between the HOA (45.58%) and the commercial cost-share parties (54.42%). Costs are organized by basin (North Basin/Area 1 and South Basin/Area 2) and by vendor.
The 2026 budget nearly doubles from 2025 actuals ($5,286.65 → $10,660.00), driven entirely by planned natural area burn work by Hey & Associates in both basins. The North Basin jump reflects a full burn cycle budgeted at $4,000 (vs. $820 in 2025); the South Basin jump reflects a major burn and expanded natural area work at $5,700 (vs. $3,299.89 in 2025).
Key Provisions
- North Basin vendors: ComEd (electric — disconnected for pond during 2025) and Hey & Associates (natural area management and burns)
- South Basin vendors: Fisher Burton (landscaping) and Hey & Associates (natural area management and burns)
- Cost-share split: 45.58% HOA / 54.42% commercial parties
Expense Detail
| Vendor | Basin | 2024 Actual | 2025 Actual | 2026 Budget | Notes |
|---|---|---|---|---|---|
| ComEd | North | $741.06 | $254.76 | $0 | Electric disconnected for pond in 2025 |
| Hey & Associates | North | $1,640.42 | $820.00 | $4,000.00 | Natural area & burn planned 2026 |
| Fisher Burton | South | $872.00 | $912.00 | $960.00 | Landscaping |
| Hey & Associates | South | $431.20 | $3,299.89 | $5,700.00 | Natural area & burn planned 2026 |
| Total | $3,684.68 | $5,286.65 | $10,660.00 | ||
| HOA (45.58%) | $1,679.48 | $2,409.66 | $4,858.83 | ||
| Cost-share (54.42%) | $2,005.20 | $2,876.99 | $5,801.17 |
Topics Covered
Notable Details
- The spreadsheet labels each basin’s subtotal as “TOTAL INCOME” — this appears to reflect income to the cost-share program (amounts recoverable from commercial parties), not revenue to the HOA. Standard accounting terminology would be “TOTAL EXPENSES.”
- Fisher Burton appears in the 2026 budget for South Basin landscaping ($960) despite July 2025 meeting minutes indicating Fisher Burton was discontinued in favor of Yellowstone Landscape. These may be separate contracts (wetlands landscaping vs. neighborhood mulch), or the 2026 budget may pre-date that decision. See fisher-burton open questions.
- ComEd disconnect aligns with the April 2025 board decision to stop pond aeration and chemical treatment, documented in community-areas.
- Hey & Associates’ South Basin costs rose sharply from $431.20 (2024) to $3,299.89 (2025), reflecting expanded natural area work.