Summary
Light routine meeting. All 5 directors present. $30K moved from Barrington operating account into a new 3-year CD. Ongoing action items around Ditch Witch cost share billing, late fee collection confirmation, and Atlantic business odor/noise complaint. No major policy decisions.
Directors Present: Michael Coker, Mike Halko, Ed Bryson, Shailesh Rajput, Mark Hanley API Manager: Courtney Puzon
Motions and Decisions
| Motion | Result |
|---|---|
| Approve November 2022 minutes | Carried |
| Move $30K from Barrington operating account into new 3-year CD | Carried |
Key Items
CD Purchase: Board approved moving $30K from Barrington operating account into a new 3-year CD.
Delinquent Account Follow-Up: Board asked whether late fees are being collected as requested. Courtney to confirm. Board also asked about sending certified letters to delinquent accounts annually — Courtney to investigate cost.
Ditch Witch Cost Share: 2022 statements not yet billed. Courtney to prepare statements and email board. Board asked about McCollister balance — whether any payment was received. Ed Bryson to investigate fire department’s portion (whether fire dept is on HOA property).
Atlantic Business Complaint: Business on Atlantic Ave has large mulch pile causing odors (coating on cars) and loud noise early morning. EPA interested in homeowner data. Next mailing to include a form for homeowners to submit data.
Entry Island: Homeowner asked about something more decorative at subdivision entry island. Ed Bryson to investigate.
Next Mailing: To include meeting dates, Atlantic mulch complaint form, and electronic delivery opt-in option.