Role & Authority
The Board of Directors governs the Prestonfield HOA. The Board adopts and enforces the Rules and Regulations, hears violation appeals, approves A&A applications, and makes decisions on homeowner issues escalated through API. The Board may pursue legal remedies for rule violations. Board decisions on homeowner communications are relayed through Association Partners, Inc. (API).
Board size: Default 5 Directors (By-Laws §5.01), changeable by 50% Voting Member vote. Minimum 3 Directors at all times (Declaration / Articles of Incorporation). Each Director must be an Owner or Voting Member.
Terms: 2-year terms. At the initial post-Turnover election, the top 3 vote-getters served 2-year terms and the next 2 served 1-year terms (staggered). Directors may succeed themselves with no term limits.
Removal: By-Laws §5.11 text says any Director may be removed by 2/3 vote of Directors then serving, with or without cause. However, per the user (October 2026), a later legal review concluded the Board cannot remove a Director without a homeowner vote, so the Board’s July 16, 2026 removal of Neel Sharma was not binding and he remains on the Board (see sections below). Treat §5.11’s Board-only removal as not usable pending a By-Laws or counsel clarification. Vacancies filled by majority vote of remaining Directors (appointee serves balance of term — no owner election for vacancies).
Meeting frequency: At least 4 regular Board meetings per fiscal year (By-Laws §5.06). Annual Board meeting within 10 days of annual member meeting.
Founding Directors (Developer-Designated, 2003)
These directors were appointed by the Declarant (developer) and served until the first annual meeting of owners. They were not Prestonfield residents.
| Name | Address at Incorporation |
|---|---|
| Roger K. Mankedick | 20780 W. Chartwell, Kildeer, IL 60047 |
| Glenn Rutledge | 326 Woodside Drive, Bloomingdale, IL 60108 |
| Rose Godek | 2130 Baldwin Court, Hanover Park, IL 60103 |
Board as of January 15, 2014 (personal attendee notes)
| Name | Office | Notes |
|---|---|---|
| Mike Coker | President | Elected at this meeting; filled interim vacancy seat |
| Ed Bryson | Vice President | |
| Mike Halko | Treasurer | Elected at this meeting |
| Peter (last name unknown) | Secretary | Elected to fill board vacancy |
Source: personal notes of a homeowner attendee (MKH) — not official minutes. Bill (prior President) resigned from the board at this meeting. Mike Coker’s seat was interim, expiring at the July annual election. Mike Coker and Ed Bryson identified by the note-taker.
Board as of April 12, 2018
| Name | Office | Notes |
|---|---|---|
| Michael Coker | President | |
| Ed Bryson | Vice President | |
| Ankit Parikh | Secretary | |
| Mark Hanley | Director | Appointed by unanimous Board vote at this meeting — vacancy fill; earliest confirmed board service |
| Michael Halko | Treasurer | Absent from this meeting |
Source: minutes-2018-04-12. Management: Dan Grahn, Property Specialists, Inc. (PSI).
Board as of July 15, 2021 (post-election)
| Name | Office | Term |
|---|---|---|
| Mike Coker | President | 2-year (from July 2021) |
| Ed Bryson | Vice President | 1-year (from July 2021) |
| Mike Halko | Treasurer | 1-year (from July 2021) |
| Mark Hanley | Secretary | 2-year (from July 2021) |
| Shailesh Rajput | Director | 2-year (from July 2021) |
Note: Ankit Parikh won a seat in this election but resigned immediately after results were announced.
Board as of July 20, 2023 (post-election)
| Name | Office | Term |
|---|---|---|
| Mike Coker | President | 1-year (elected July 2023) |
| Ed Bryson | Vice President | 2-year (elected July 2023) |
| Mike Halko | Treasurer | 1-year (elected July 2023) |
| Mark Hanley | Secretary | 1-year (vacancy appointment July 2023) |
| Neel Sharma | Director | 2-year (elected July 2023) |
Note: Shailesh Rajput was elected (62 votes, top finisher) but resigned immediately to allow Mark Hanley to fill his seat as Secretary. Mark Hanley was not elected (47 votes, 6th place). Neel Sharma joins the board for the first time.
Board as of July 16, 2026 (post-removal)
| Name | Office | Notes |
|---|---|---|
| Mike Coker | President | Continues in same position (annual election failed at quorum) |
| Ed Bryson | Vice President | Continues in same position |
| Mike Halko | Treasurer | Continues in same position |
| Mark Hanley | Secretary | Continues in same position |
| Removed from Board by executive-session vote (MC motion, MH second, passed) at the July 16, 2026 meeting — first Board-initiated director removal on record. Cited reason: non-participation — absent from most meetings and rarely responsive to board email threads. No vacancy-fill appointment recorded in these minutes. |
Note: As recorded in the July 16, 2026 minutes, the Board was at 4 of its default 5 seats with no vacancy appointment. Superseded — see “Board as of October 1, 2026” below: the removal was later determined to be non-binding.
Legal background (legal-correspondence-attendance-removal-2025): a separate attorney retained by API stated that director removal under Illinois law requires a 2/3 vote of the owners, not the Board — conflicting with By-Laws §5.11. illinois-law-compliance-review compared this against 805 ILCS 105/108.35(c), which supported that reading. Per the user, a later legal review reached the same conclusion for Prestonfield, and the removal was therefore treated as not binding.
Board as of October 1, 2026
| Name | Office | Notes |
|---|---|---|
| Mike Coker | President | Continues |
| Ed Bryson | Vice President | Continues |
| Mike Halko | Treasurer | Continues |
| Mark Hanley | Secretary | Continues |
| Neel Sharma | Director | Remains on the Board — the July 16, 2026 removal was not binding because the Board cannot remove a Director without a homeowner vote (per user, citing a later legal review not yet in the wiki). Attended, moved and voted on October 1, 2026. |
Note: All five seats are filled. Terms are still the 2023 election terms carried over by successive quorum failures (see board-elections-and-terms). Source: minutes-2026-10-01.
Related Topics
violations-and-fines, alterations-and-additions-process, communication-process, community-areas, hoa-legal-structure, board-elections-and-terms, meeting-procedures, officer-roles, illinois-law-compliance-review
Meeting History
| Date | Type | Key Actions |
|---|---|---|
| 2018-04-12 | Regular | 4 of 5 present (Halko absent). Mark Hanley appointed to Board (vacancy fill). Pre-collection letters for 38 delinquent owners authorized. Insurance renewal tabled. Management: Dan Grahn (PSI). |
| 2018-07-17 | Regular | 4 of 5 present (Halko absent again). Wetlands contractor change reported — prior vendor replaced by Hey & Associates. State Farm insurance proposal received; USUIG policy cancellation authorized. Cukierski & Cochrane 3-year audit/tax engagement accepted. 2017 audit approved for filing. |
| 2019-07-11 | Regular | 4 of 5 present (Parikh absent). PSI/Dan Grahn still managing. Cemcon LTD retained for cost-share amount determination. Route 59 fence re-inspection and post replacement discussed. 2018 audit/taxes from Cukierski & Cochrane approved for filing. |
| 2019-10-10 | Regular | 4 of 5 present (Parikh absent). Julie Maggio (PSI) attending — Dan Grahn replaced. 2020 budget proposed ($68,805.09 — later revised). Kramer Tree winter cleanup $3,398.30 approved. First Class Fence proposal requested for Route 59/Heritage Woods. |
| 2019-11-14 | Regular | All 5 present. First Class Fence Route 59 replacement $42,360.00 approved. 2020 Budget formally adopted ($62,080.09). |
| 2021-04-08 | Regular | All 5 present. Courtney O’Connor (API) managing — first confirmed API appearance. Travelers Crime & Fidelity $225K coverage approved ($482/yr). Cost-share billing approved: McColister $5,158.42 / Ditch Witch $4,316.59 / Condos $1,112.10. |
| 2021-07-15 | Annual + Board | 2021 election; aluminum fence R&R amendment passed; late fee policy change |
| 2021-09-16 | Regular | 2022 budget review; proposed assessment $333.00; compilation/tax return approved |
| 2021-11-11 | Regular | 2022 budget adopted ($333.00); late fee threshold raised to $50; PVC fence question deferred to case-by-case review |
| 2022-01-20 | Regular | 3 of 5 present; 2 fence + 1 window A&A approved; 2022 assessments billed; traffic light escrow investigation ongoing |
| 2022-04-14 | Regular | Solar panel A&A approved; Route 59 fence repaired; HOA fence responsibility clarified (Rt 59 only); Halko + Bryson up for re-election July 2022 |
| 2022-07-21 | Annual + Board | Election not held — insufficient votes/attendees; all officers rolled over for another year. Delinquent policy formalized (18% + $25/mo). 2023 assessment proposed at $350. RV fine $700 imposed (executive session). API manager now Courtney Puzon. |
| 2022-11-21 | Regular | 4 of 5 present (Halko absent). 2023 budget adopted. RV fine reduced $700→$400 (executive session). A&A fast-track for roofs/solar discussed. QuikTrip adjacent property issue raised. |
| 2023-01-19 | Regular | All 5 present. $30K moved to 3-year CD. Delinquent account certified letter process to be investigated. Ditch Witch cost share billing pending. |
| 2023-05-11 | Regular | 4 of 5 present (Bryson absent). Delinquent settlement $1,400 (executive session). CDs renewed at 4.25%. Fisher Burton mulch issue. Dead tree removal $2,565 approved. |
| 2023-07-20 | Annual + Board | Full election; new board. Coker (Pres), Bryson (VP), Halko (Treas), Hanley (Sec — vacancy appt), Sharma (Dir). Rajput elected then resigned; Hanley rejoined via vacancy. $2K landscaping approved. |
| 2023-10-26 | Regular | 4 of 5 present (Hanley absent). 2024 budget approved. Cedar fence A&A approved. Solar submitted without Board approval. City update: street repaving 2025–2026; Heritage Woods EB lane repair imminent; Kwik Trip PUD dead; traffic light bond expired — no signal until East Rt 59 business. Monument rejuvenation budgeted for 2025. |
| 2024-01-18 | Regular | 4 of 5 present (Bryson absent). Delinquent account inconsistencies flagged; management to investigate. 3 solar A&As approved. |
| 2024-04-11 | Regular | All 5 present. Certified mail to delinquent accounts >$1K approved. Halko + Hanley up for re-election July 2024. Mulch $2K approved. |
| 2024-07-11 | Annual + Board | Election failed — no quorum. Board carries over. Loree King as API manager (Courtney Puzon on maternity leave). Major delinquent write-offs approved. Two fence violations addressed [addresses redacted]. |
| 2025-01-16 | Regular | 3 of 5 present (Bryson + Sharma absent). CSR attorney (Savannah Theil) attended executive session. Order to vacate approved for 3 highest delinquents. |
| 2025-04-24 | Regular | 4 of 5 present (Sharma absent). AR subcommittee (Coker + Hanley) formed for delinquent decisions. Nomination attendance requirement pending attorney review. Pond/wetland maintenance simplified. |
| 2025-07-17 | Annual + Board | All 5 present. Election failed — no quorum. All officers carry over (3rd consecutive failed election). Yellowstone Landscape for mulch ($4,505). Eviction proceeding for 1 account. Street resurfacing 2026. |
| 2025-10-30 | Regular | 4 of 5 present (Sharma absent). 2026 budget adopted. Reserve study not updated since 2014. EB suggested skip-to-fine policy for violations. Marjorie Comber as new API contact. |
| 2026-01-14 | Regular | 4 of 5 present (Bryson absent). Reserve Advisors selected for reserve study. One delinquent paid in full. Newsletter idea raised. Window vendor info obtained. |
| 2026-05-07 | Regular | 4 of 5 present (Sharma absent). Street paving update — going well; Menards Frontage Rd excluded. Landscaping gaps flagged by EB; API to correct. Reserve study scope concerns raised; proposed IL law (15% reserve mandate). Fence: no Declaration amendment needed — R&R update only. Garbage can fines approved. Newsletter article on maintenance standards planned (MKH). |
| 2026-07-16 | Annual + Board | Election failed — no quorum, 4th consecutive year. Board rolled over. Executive session: Board voted to remove Neel Sharma for non-participation (MC motion, MH second) — later found non-binding, he remains on the Board; nomination attendance requirement passed by vote (EB motion, MH second) but pending legal/API confirmation. $50K moved from Operating Account into a new CD. Rain barrel citation confirmed and to be removed. Rt. 59 fence damage attributed to a car, not a landscaper as first thought; police contacted, no report on file. Landscape merger (Fisher Burton → Alan Horticulture) confirmed by Board. Next regular meeting moved 10/15 → 10/1. |
| 2026-10-01 | Regular (budget) | All 5 Directors present (including Neel Sharma — July removal later found non-binding). Collections questionnaire approved as in packet (NS/MH); policy to homeowners with 30 days’ notice, Zoom adoption in November. Rt. 59 repair approved, $1,980 Peerless (EB/MH). Split-rail replacement approved, $6,390 Classic Fence — remove old fence and footings, no footings on new fence (MC/MKH). 2027 assessment kept same as 2026 (NS motion, EB second; 3 aye, MC opposed, MH abstain). $500 spring plantings (EB/MC). 5 hearing requests — no one appeared; one fine dropped. 2027 meetings: 1/21, 4/15, 7/15, 10/21. No executive session. |
| 2026-11-23 | Scheduled (Zoom, 10:00 AM) | Not yet held. Per API’s October 23 notice, the Board plans to adopt the 2027 budget (assessment unchanged at $352.65; reserve $2,000 proposed) and the Collections Policy resolution; homeowners are invited to attend. No attendance row is added until minutes are ingested (Hard Rule 13). Source: owners-notice-2027-budget-and-collection-policy |
Attendance Summary (Board Meetings, 2021–present)
Derived from the “Directors Present”/“Absent” line in each meeting’s source page (captured from the raw minutes at ingest time), cross-referenced against the board roster in effect at that date. Covers board-meeting attendance only, not the separate annual member-meeting/election. Maintained going forward: every meeting-minutes ingest must add a new dated row below and refresh the running tally.
Per-Meeting Record
| Date | Present | Absent |
|---|---|---|
| 2021-04-08 | Coker, Bryson, Parikh, Halko, Hanley | — |
| 2021-07-15 | Coker, Bryson, Rajput, Halko, Hanley | — (Parikh had resigned before this meeting) |
| 2021-09-16 | Coker, Bryson, Rajput, Halko, Hanley | — |
| 2021-11-11 | Coker, Bryson, Rajput, Halko, Hanley | — |
| 2022-01-20 | Coker, Halko, Hanley | Bryson, Rajput |
| 2022-04-14 | Coker, Bryson, Rajput, Halko, Hanley | — |
| 2022-07-21 | Coker, Bryson, Rajput, Halko, Hanley | — |
| 2022-11-21 | Coker, Bryson, Rajput, Hanley | Halko |
| 2023-01-19 | Coker, Bryson, Rajput, Halko, Hanley | — |
| 2023-05-11 | Coker, Rajput, Halko, Hanley | Bryson |
| 2023-07-20 | Coker, Bryson, Halko, Rajput, Hanley (pre-election board) | — |
| 2023-10-26 | Coker, Bryson, Halko, Sharma | Hanley |
| 2024-01-18 | Coker, Halko, Hanley, Sharma | Bryson |
| 2024-04-11 | Coker, Bryson, Halko, Hanley, Sharma | — |
| 2024-07-11 | Coker, Bryson, Halko, Hanley, Sharma | — |
| 2025-01-16 | Coker, Halko, Hanley | Bryson, Sharma |
| 2025-04-24 | Coker, Bryson, Halko, Hanley | Sharma |
| 2025-07-17 | Coker, Bryson, Halko, Hanley, Sharma | — |
| 2025-10-30 | Coker, Bryson, Halko, Hanley | Sharma |
| 2026-01-14 | Coker, Halko, Hanley, Sharma | Bryson |
| 2026-05-07 | Coker, Bryson, Halko, Hanley | Sharma |
| 2026-07-16 | Coker, Bryson, Halko, Hanley | Sharma (Board voted to remove him at this meeting; the removal was later found non-binding) |
| 2026-10-01 | Coker, Bryson, Halko, Hanley, Sharma | — |
Running Tally (as of 2026-10-01)
| Director | Present | Eligible Meetings | Absences | Service Window |
|---|---|---|---|---|
| Mike Coker | 23 | 23 | 0 | 2018–present |
| Mike Halko | 22 | 23 | 1 | 2018–present |
| Mark Hanley | 22 | 23 | 1 | 2018–present |
| Ed Bryson | 18 | 23 | 5 | 2018–present |
| Shailesh Rajput | 9 | 10 | 1 | 2021-07 – 2023-07 (resigned) |
| Neel Sharma | 7 | 12 | 5 | 2023-10 – present (July 2026 removal vote later found non-binding; counted as a seated Director throughout) |
| Ankit Parikh | 1 | 1 | 0 | Only 2021-04-08 (resigned upon winning re-election July 2021) |
“Eligible Meetings” counts only meetings held while that person was a seated Director. Meetings before 2021 are not included in this tally — see individual source pages for 2018–2020 attendance.