Role & Authority
The Board of Directors governs the Prestonfield HOA. The Board adopts and enforces the Rules and Regulations, hears violation appeals, approves A&A applications, and makes decisions on homeowner issues escalated through API. The Board may pursue legal remedies for rule violations. Board decisions on homeowner communications are relayed through Association Partners, Inc. (API).
Board size: Default 5 Directors (By-Laws §5.01), changeable by 50% Voting Member vote. Minimum 3 Directors at all times (Declaration / Articles of Incorporation). Each Director must be an Owner or Voting Member.
Terms: 2-year terms. At the initial post-Turnover election, the top 3 vote-getters served 2-year terms and the next 2 served 1-year terms (staggered). Directors may succeed themselves with no term limits.
Removal: Any Director may be removed by 2/3 vote of Directors then serving, with or without cause. Vacancies filled by majority vote of remaining Directors (appointee serves balance of term — no owner election for vacancies).
Meeting frequency: At least 4 regular Board meetings per fiscal year (By-Laws §5.06). Annual Board meeting within 10 days of annual member meeting.
Founding Directors (Developer-Designated, 2003)
These directors were appointed by the Declarant (developer) and served until the first annual meeting of owners. They were not Prestonfield residents.
| Name | Address at Incorporation |
|---|---|
| Roger K. Mankedick | 20780 W. Chartwell, Kildeer, IL 60047 |
| Glenn Rutledge | 326 Woodside Drive, Bloomingdale, IL 60108 |
| Rose Godek | 2130 Baldwin Court, Hanover Park, IL 60103 |
Board as of January 15, 2014 (personal attendee notes)
| Name | Office | Notes |
|---|---|---|
| Mike Coker | President | Elected at this meeting; filled interim vacancy seat |
| Ed Bryson | Vice President | |
| Mike Halko | Treasurer | Elected at this meeting |
| Peter (last name unknown) | Secretary | Elected to fill board vacancy |
Source: personal notes of a homeowner attendee (MKH) — not official minutes. Bill (prior President) resigned from the board at this meeting. Mike Coker’s seat was interim, expiring at the July annual election. Mike Coker and Ed Bryson identified by the note-taker.
Board as of April 12, 2018
| Name | Office | Notes |
|---|---|---|
| Michael Coker | President | |
| Ed Bryson | Vice President | |
| Ankit Parikh | Secretary | |
| Mark Hanley | Director | Appointed by unanimous Board vote at this meeting — vacancy fill; earliest confirmed board service |
| Michael Halko | Treasurer | Absent from this meeting |
Source: minutes-2018-04-12. Management: Dan Grahn, Property Specialists, Inc. (PSI).
Board as of July 15, 2021 (post-election)
| Name | Office | Term |
|---|---|---|
| Mike Coker | President | 2-year (from July 2021) |
| Ed Bryson | Vice President | 1-year (from July 2021) |
| Mike Halko | Treasurer | 1-year (from July 2021) |
| Mark Hanley | Secretary | 2-year (from July 2021) |
| Shailesh Rajput | Director | 2-year (from July 2021) |
Note: Ankit Parikh won a seat in this election but resigned immediately after results were announced.
Board as of July 20, 2023 (post-election)
| Name | Office | Term |
|---|---|---|
| Mike Coker | President | 1-year (elected July 2023) |
| Ed Bryson | Vice President | 2-year (elected July 2023) |
| Mike Halko | Treasurer | 1-year (elected July 2023) |
| Mark Hanley | Secretary | 1-year (vacancy appointment July 2023) |
| Neel Sharma | Director | 2-year (elected July 2023) |
Note: Shailesh Rajput was elected (62 votes, top finisher) but resigned immediately to allow Mark Hanley to fill his seat as Secretary. Mark Hanley was not elected (47 votes, 6th place). Neel Sharma joins the board for the first time.
Related Topics
violations-and-fines, alterations-and-additions-process, communication-process, community-areas, hoa-legal-structure, board-elections-and-terms, meeting-procedures, officer-roles
Meeting History
| Date | Type | Key Actions |
|---|---|---|
| 2018-04-12 | Regular | 4 of 5 present (Halko absent). Mark Hanley appointed to Board (vacancy fill). Pre-collection letters for 38 delinquent owners authorized. Insurance renewal tabled. Management: Dan Grahn (PSI). |
| 2018-07-17 | Regular | 4 of 5 present (Halko absent again). Wetlands contractor change reported — prior vendor replaced by Hey & Associates. State Farm insurance proposal received; USUIG policy cancellation authorized. Cukierski & Cochrane 3-year audit/tax engagement accepted. 2017 audit approved for filing. |
| 2019-07-11 | Regular | 4 of 5 present (Parikh absent). PSI/Dan Grahn still managing. Cemcon LTD retained for cost-share amount determination. Route 59 fence re-inspection and post replacement discussed. 2018 audit/taxes from Cukierski & Cochrane approved for filing. |
| 2019-10-10 | Regular | 4 of 5 present (Parikh absent). Julie Maggio (PSI) attending — Dan Grahn replaced. 2020 budget proposed ($68,805.09 — later revised). Kramer Tree winter cleanup $3,398.30 approved. First Class Fence proposal requested for Route 59/Heritage Woods. |
| 2019-11-14 | Regular | All 5 present. First Class Fence Route 59 replacement $42,360.00 approved. 2020 Budget formally adopted ($62,080.09). |
| 2021-04-08 | Regular | All 5 present. Courtney O’Connor (API) managing — first confirmed API appearance. Travelers Crime & Fidelity $225K coverage approved ($482/yr). Cost-share billing approved: McColister $5,158.42 / Ditch Witch $4,316.59 / Condos $1,112.10. |
| 2021-07-15 | Annual + Board | 2021 election; aluminum fence R&R amendment passed; late fee policy change |
| 2021-09-16 | Regular | 2022 budget review; proposed assessment $333.00; compilation/tax return approved |
| 2021-11-11 | Regular | 2022 budget adopted ($333.00); late fee threshold raised to $50; PVC fence question deferred to case-by-case review |
| 2022-01-20 | Regular | 3 of 5 present; 2 fence + 1 window A&A approved; 2022 assessments billed; traffic light escrow investigation ongoing |
| 2022-04-14 | Regular | Solar panel A&A approved; Route 59 fence repaired; HOA fence responsibility clarified (Rt 59 only); Halko + Bryson up for re-election July 2022 |
| 2022-07-21 | Annual + Board | Election not held — insufficient votes/attendees; all officers rolled over for another year. Delinquent policy formalized (18% + $25/mo). 2023 assessment proposed at $350. RV fine $700 imposed (executive session). API manager now Courtney Puzon. |
| 2022-11-21 | Regular | 4 of 5 present (Halko absent). 2023 budget adopted. RV fine reduced $700→$400 (executive session). A&A fast-track for roofs/solar discussed. QuikTrip adjacent property issue raised. |
| 2023-01-19 | Regular | All 5 present. $30K moved to 3-year CD. Delinquent account certified letter process to be investigated. Ditch Witch cost share billing pending. |
| 2023-05-11 | Regular | 4 of 5 present (Bryson absent). Delinquent settlement $1,400 (executive session). CDs renewed at 4.25%. Fisher Burton mulch issue. Dead tree removal $2,565 approved. |
| 2023-07-20 | Annual + Board | Full election; new board. Coker (Pres), Bryson (VP), Halko (Treas), Hanley (Sec — vacancy appt), Sharma (Dir). Rajput elected then resigned; Hanley rejoined via vacancy. $2K landscaping approved. |
| 2023-10-26 | Regular | 4 of 5 present (Hanley absent). 2024 budget approved. Cedar fence A&A approved. Solar submitted without Board approval. City update: street repaving 2025–2026; Heritage Woods EB lane repair imminent; Kwik Trip PUD dead; traffic light bond expired — no signal until East Rt 59 business. Monument rejuvenation budgeted for 2025. |
| 2024-01-18 | Regular | 4 of 5 present (Bryson absent). Delinquent account inconsistencies flagged; management to investigate. 3 solar A&As approved. |
| 2024-04-11 | Regular | All 5 present. Certified mail to delinquent accounts >$1K approved. Halko + Hanley up for re-election July 2024. Mulch $2K approved. |
| 2024-07-11 | Annual + Board | Election failed — no quorum. Board carries over. Loree King as API manager (Courtney Puzon on maternity leave). Major delinquent write-offs approved. Two fence violations addressed [addresses redacted]. |
| 2025-01-16 | Regular | 3 of 5 present (Bryson + Sharma absent). CSR attorney (Savannah Theil) attended executive session. Order to vacate approved for 3 highest delinquents. |
| 2025-04-24 | Regular | 4 of 5 present (Sharma absent). AR subcommittee (Coker + Hanley) formed for delinquent decisions. Nomination attendance requirement pending attorney review. Pond/wetland maintenance simplified. |
| 2025-07-17 | Annual + Board | All 5 present. Election failed — no quorum. All officers carry over (3rd consecutive failed election). Yellowstone Landscape for mulch ($4,505). Eviction proceeding for 1 account. Street resurfacing 2026. |
| 2025-10-30 | Regular | 4 of 5 present (Sharma absent). 2026 budget adopted. Reserve study not updated since 2014. EB suggested skip-to-fine policy for violations. Marjorie Comber as new API contact. |
| 2026-01-14 | Regular | 4 of 5 present (Bryson absent). Reserve Advisors selected for reserve study. One delinquent paid in full. Newsletter idea raised. Window vendor info obtained. |
| 2026-05-07 | Regular | 4 of 5 present (Sharma absent). Street paving update — going well; Menards Frontage Rd excluded. Landscaping gaps flagged by EB; API to correct. Reserve study scope concerns raised; proposed IL law (15% reserve mandate). Fence: no Declaration amendment needed — R&R update only. Garbage can fines approved. Newsletter article on maintenance standards planned (MKH). |