Summary
Most recent ingested meeting. 4 of 5 directors present (Bryson absent). Reserve study vendor selected (Reserve Advisors). One delinquent account paid in full following collection activities. Newsletter and communication improvements discussed. Window vendor information obtained.
Directors Present: Mike Coker (MC), Mike Halko (MH), Mark Hanley (MKH), Neel Sharma (NS) Absent: Ed Bryson (EB) API Manager: Marjorie Comber
Motions and Decisions
| Motion | Result |
|---|---|
| Accept previous meeting minutes | Approved |
| Use Reserve Advisors for reserve study ($2,200) | Approved |
Key Items
Reserve Study: Two bids received:
- Building Reserves: $2,195 (after $200 discount)
- Reserve Advisors: $2,200 (paired with an engineering firm)
Board selected Reserve Advisors. Last reserve study was from 2014 (Waldman Engineering Consultants). See assessment-structure.
Delinquent Accounts: One homeowner paid in full after collection activities. Mike Coker asked to see attorney’s report on collection status and confirm it is reflected in the financials. See assessment-collection-policy.
Site Inspection: Many homes in the community need paint/trim work. Newsletter to include reminders about maintenance, garbage cans, driveway resurfacing. City will cite homeowners for missing trim and rotten boards. Algae on siding noted as concern.
HOA Newsletter: Mark Hanley proposed creating an HOA newsletter to improve communication — rules/regs reminders, meeting dates, vendor suggestions/group discounts for maintenance.
Window Vendor: Mike Coker contacted the original window provider for the subdivision homes; company is now Real Fit Station Inc. (purchased from original vendor):
- Pricing: $450/single pane replacement; ~$20,000/whole house
- Contact: Real Fit Station Inc. | Windows and Doors | realfitstationinc.com | 815-274-9493
Social Event: Neel Sharma to investigate Hawthorne’s for spring/summer social (20–30 people).
Garage Sale: June 11–14, 2026.
Sandwich Boards: Neel Sharma to investigate purchasing 3 sandwich boards for announcing HOA meetings, garage sales, etc.
Topics Updated
assessment-collection-policy, assessment-structure, board-of-directors