Role & Authority
Reserve Advisors is the firm engaged to complete the Prestonfield HOA’s reserve study in 2026 — the first reserve study since Waldman Engineering Consultants in 2014 (a 12-year gap). The study identifies reserve components, projects replacement timelines and costs, and recommends a funding plan. Reserve Advisors was selected at the January 2026 board meeting at a contract price of $2,200. The study was reissued in revised form on September 25, 2026 after fence and retaining walls the HOA does not own were removed; see reserve-study-2026-revised.
Contract
| Item | Detail |
|---|---|
| Engagement | Level II Reserve Study Update with Site Visit |
| Contract amount | $2,200 |
| Proposal date | November 13, 2025 (Ref. #131645) |
| Approved | January 14, 2026 |
| Inspection / first version | February 17, 2026 |
| Revised study issued | September 25, 2026 (Ref. #131645) |
| Report authors | Timothy J. Matthiesen, RS (inspection and report); Alan M. Ebert, PE, PRA, RS (quality assurance review) |
| Delivered study type | Full Reserve Study (Level I); contracted as a Level II update with site visit |
| Recommended update | Two to three years after the study (cover letter); every three years (Section 4.7) |
| Payment | $1,100 retainer paid Q1 2026 (confirmed in financial-report-2026-03) |
| Competing proposal | Building Reserves (Level I Full New Study, $2,395) — not selected |
Contact Information
| Field | Detail |
|---|---|
| Account Manager | Henry McKenna |
| Phone | (312) 604-5205 |
| henry.mckenna@reserveadvisors.com | |
| Mailing | PO Box 88955, Milwaukee, WI 53288-8926 |
| Headquarters | 17335 Golf Parkway, Suite 150, Brookfield, WI 53045 |
Source: board-packet-2026-01-15 (Reserve Advisors proposal, dated 11/13/2025)
Related Topics
reserve-study-findings, reserve-study-2026-revised, assessment-structure, hoa-annual-finances
Meeting History
| Date | Event |
|---|---|
| 2025-11-13 | Reserve Advisors submitted Level II Reserve Study Update with Site Visit proposal to Prestonfield HOA ($2,200; Ref. #131645). Competing proposal from Building Reserves (Level I Full New Study, $2,395). Third proposal from Waldman Engineering was still pending at time of management report. Reserve Advisors proposal lists 215 homes (perpetuates 215 vs. 217 discrepancy). Source: board-packet-2026-01-15 |
| 2026-01-14 | Reserve Advisors selected from candidates; $2,200 contract approved. Source: minutes-2026-01-14 |
| 2026-02-17 | Full reserve study completed. 6 components identified; $1,288,158 total 30-year expenditures projected; phased funding increases recommended from $7,799/yr to ~$24,300/yr by 2031. Source: reserve-study-2026 |
| 2026-05-07 | Board reviewed study and questioned whether scope correctly excluded homeowner-owned property. Board to clarify with Reserve Advisors. Study’s actual classification appears correct — “Homes and Lots” designated Owner Responsibility. Source: minutes-2026-05-07 |
| 2026-07-16 | API (Marjorie) asked to have Reserve Advisors review and correct their figures if the Menards-road retaining walls were wrongly attributed to the HOA. Source: minutes-2026-07-16 |
| 2026-09-25 | Revised Full Reserve Study issued. Non-HOA fence and retaining walls removed; 5 components; 30-year total $492,918; recommended 2027 contribution $2,000. Source: reserve-study-2026-revised |
| 2026-10-01 | Revised study (September 25 version) included in the October 1, 2026 board packet (pp.18–48) and listed on the agenda as “Reserve Study Revisions — Discussion/Approve.” Manager’s report: Reserve Advisors “revised the 2026 reserve study to remove all retaining walls which reduces the reserve contribution significantly.” Source: board-packet-2026-10-01 |