Summary
4 of 5 directors present (Bryson absent). Executive session addressed a delinquent assessment dispute from a new homeowner who claimed no disclosure at closing; Board agreed to a reduced settlement of $1,400. New CDs purchased at 4.25%. Fisher Burton mulch dispute resolved. Dead tree removal approved.
Directors Present: Michael Coker, Mike Halko, Shailesh Rajput, Mark Hanley Absent: Ed Bryson API Manager: Courtney Puzon
Motions and Decisions
| Motion | Result |
|---|---|
| Approve January 2023 minutes | Carried |
| Executive session: reduce delinquent balance to $1,400 (payable within 10 days) | Carried |
| Send out 2022 cost share statements | Approved |
| Approve mulch (full service area) | Approved |
| Remove dead tree in common area behind 1373/1363 White Oak ($2,565) | Approved |
Key Items
Executive Session — Delinquent Assessment Settlement: New homeowner requested waiver of penalties and interest on unpaid assessments, claiming the bill was mailed to the bank (not them) and there was no HOA disclosure at closing. Management was not notified of the sale. Board agreed to a reduced settlement of $1,400 payable within 10 days; homeowner was advised to speak with their attorney regarding the lack of closing disclosure. See assessment-collection-policy.
CD Renewal: Prior CDs had matured. Two new CDs purchased:
- $53,321.09 — 14 months @ 4.25%
- $75,802.00 — 14 months @ 4.25%
Fisher Burton Mulch: Misunderstanding with contract — Fisher Burton did not mulch islands and parkways. Board directed them to return and complete the full service area.
Dead Tree Removal: Dead tree in common area behind 1373/1363 White Oak Drive — $2,565 approved to remove.
QuikTrip: HOA still has not received notification about QuikTrip construction despite owning property within 250 feet of the site.
Garage Sale: Community garage sale dates set: August 10–13, 2023.