Summary
Regular Board meeting held October 26, 2023 at 7:02 PM. Four of five Directors present (Mark Hanley absent). Informal minutes style — no API manager listed. This meeting fills the previously uningested gap referenced in the January 2024 minutes.
Two long-running questions are resolved by this meeting: (1) The developer’s bond for wetland maintenance on the East side of Rt 59 has expired, and the HOA never owned that parcel — confirming no stop light will be installed until a business occupies the East side. (2) Kwik Trip failed to complete its PUD and would need to restart the entire process, described as unlikely.
Key Provisions
- 2024 Budget approved (amount not stated in minutes)
- Cedar fence replacement A&A approved (1 unit)
- Solar panel installation submitted — Board determined no approval needed
- Streets scheduled for repaving in 2025 and 2026 (City of West Chicago)
- Heritage Woods eastbound lane to be repaired before winter
- Monument on Rt 59 to be rejuvenated — budget item to be requested for 2025
- Lighting repairs to be completed in 2023
- 2024 meeting dates set: January 18, April 18, July 18, October 24
Topics Covered
community-areas, alterations-and-additions-process, solar-panel-installations, fence-regulations, hoa-annual-finances, vendor-contracts
Notable Details
- Traffic light bond expired: The developer’s bond for wetland maintenance on the East of Rt 59 parcel has expired. The HOA never owned that parcel; no cash escrow was left by the developer. No stop light at Rt 59 / Heritage Woods until a business opens on the East side. Resolves the “traffic light escrow investigation” question first raised in January 2022 minutes. See community-areas.
- Kwik Trip PUD dead: Kwik Trip failed to complete its Planned Unit Development and would need to restart the entire approval process — described as “not likely to happen.” Closes the open question raised in November 2022. See community-areas.
- “Hays” referenced in Landscaping Report — almost certainly Hey & Associates (misspelled). Directed to clear overgrown trees at the sidewalk near the park. See hey-and-associates.
- Wetlands education: Ed Bryson explained to Neel Sharma that the wetland areas are not ponds and cannot be sculpted or mowed in the buffer area.
- Solar practice confirmed: Solar panel submitted without Board approval — consistent with the informal November 2022 board direction that routine solar installations do not require Board approval. See solar-panel-installations.
- Neel Sharma spelled “Neil” in these minutes — “Neel” is treated as authoritative based on election records.
- Street repaving 2025–2026 — earliest confirmation in the record; consistent with later ingested minutes.
- This meeting was previously noted in board-of-directors as “2023-10-?? — not ingested.” Date now confirmed as October 26, 2023.