Summary
Any exterior alteration, addition, or improvement to a home or lot that is visible from outside requires a completed A&A application submitted to and approved by the Board BEFORE any work begins. This includes but is not limited to: exterior paint color changes, front doors, garage doors, awnings, patios, decks, fences, pools, and landscaping grading changes. Working without prior approval results in an immediate fine. Approval may take up to 30 days from receipt of application.
Applicable Rules
| Rule | Source | Section |
|---|---|---|
| A&A application required for any exterior alteration visible from outside | R&Rs 2013/2021 | 3.7 (ref. Declaration Art. 3 Sec. 5) |
| A&A must be approved PRIOR to any work — immediate fine if violated | R&Rs 2013/2021 | 3.4, 3.5, 3.7 |
| Improvements must be harmonious with neighborhood architectural character | R&Rs 2013/2021 | 3.1 |
| All technical/engineering requirements are homeowner’s responsibility | R&Rs 2013/2021 | 3.1 |
| Contractor damage to Community Areas must be restored at homeowner’s cost | R&Rs 2013/2021 | 3.1 |
| Equipment/materials must be on homeowner’s property only; removed immediately after project | R&Rs 2013/2021 | 3.1 |
| Approval may take up to 30 days from receipt | R&Rs 2013/2021 | 12 (A&A Application form) |
| $25 API administration fee per A&A request (charged to requesting owner) | API Management Agreement 2020 | Exhibit A §3p |
A&A Application Requirements
The application form (Section 12) must include:
- Homeowner name, address, phone, email
- Description of improvement(s), dimensions, materials, color, estimated cost
- Plat of survey showing existing structures and location of proposed improvement
- Any landscaping/grading changes (also require prior written City approval)
- Picture, plan, or drawing of the improvement
Examples of Items Requiring A&A
Explicitly listed in the R&Rs (not exhaustive):
- Exterior paint color
- Front doors
- Garage doors
- Awnings
- Patio or deck changes/additions
- Fences
- In-ground swimming pools
History
| Date | Event |
|---|---|
| 2014-01-15 | Board clarified: A&A approval is only required if changing window styles. Like-for-like window replacements do not require Board approval. Source: minutes-2014-01-15 |
| 2020-09-17 | PSI procedural reminder issued: “City Permit MUST be attached to ARC Requests.” Indicates the Board had directed management to require proof of city building permit as part of ARC submissions — consistent with the R&Rs requirement for permits where required by city code. Source: PSI To Do list 9/17/2020 (lightweight — no source page) |
| 2022-11-21 | Board discussed fast-tracking routine roofs and solar panel installations — these should not require Board approval. Solar installations cannot be prohibited if the homeowner has appropriate city building permits. No formal motion recorded; this is a Board-level policy direction. Source: minutes-2022-11-21 |
| 2025-05-29 | Patio approved — 232 Heritage Woods Drive (homeowner: Tebo Goodman). Approval letter issued 5/29/2025. Source: board-packet-2025-07-17 | | 2025-06-04 | Solar panels approved — 308 Laurel Lane (homeowners: James & Mary Petrie). Approval letter issued 6/4/2025. Source: board-packet-2025-07-17 | | 2025-06-13 | Fence approved — 379 Laurel Lane (homeowners: Chek & Sathin Khuon). Approval letter issued 6/13/2025. Source: board-packet-2025-07-17 | | 2025-06-30 | Fence approved — 337 Laurel Lane (homeowner: Saad Ahmed). Approval letter issued 6/30/2025. Source: board-packet-2025-07-17 |
Open Questions
- Landscaping or grading changes require both HOA A&A approval AND prior written City approval — the process for obtaining City approval is not described in the R&Rs.