Summary
The July 17, 2025 board packet combines the regular Board of Directors meeting with the Annual Meeting of Members. It includes the April 24, 2025 meeting minutes (presented for approval), financial reports for April, May, and June 2025, three CS&R status letters (April, June, and July 2025), a management report, a violation report, homeowner ACC (A&A approvals) list, mulch bids from four vendors, and tree removal/seeding bids. The agenda includes cost-share discussion, city discussion about a vacant lot (Snowberry & White Oak), and five mulch bids for board approval.
Key Provisions
- CD #1125 reinvested: The $140,549 CD (5/4/2025 maturity, 4.85%) was reinvested at the same 4.85% rate; it appears on the May balance sheet as $141,666 under the same account code
- Fisher Burton landscape: Payments of $2,235/month confirmed for April–June 2025 (April and May were paid together in May; June paid in June)
- YTD net income through June: $53,970.15 (combined operating + reserve)
- YTD reserve interest through June: $4,164.67
- Ricely: $913.80 remaining legal chargeback written off as bad debt in May 2025
- Farooqui: Paid in full 5/15/2025; CS&R case dismissed and closed
- Pietanza: Payment plan — $300/month starting 4/29/2025 through final payment of $252.19 due 6/29/2026; case dismissed
- D’Antoni: Suit filed 6/25/2025; court date 7/24/2025
- Ghatalah: Suit filed 6/9/2025; owner proposed payment plan 6/19 (forwarded to board); court 7/10/2025
- Kazmi: Settlement agreement sent to owner’s attorney 4/17/2025 — no movement as of July 2025
- Mulch bids: Fisher Burton $4,960; LCM $5,100; Wingren $2,866; Yellowstone ~$3,910 (2” depth, combined); Mutz bid not captured in text extraction (blank pages)
- Tree removal bid (LCM): $2,045 — remove 3 dead/dying trees + soil/seed 9 previously-removed tree sites
- Fisher Burton tree removal bid: Referenced in management report but not captured in text extraction
- Corporate legal fee: $1,231 paid to CS&R in June (coded Legal Fees – Corporate); consistent with registered agent update or other corporate matter
- Annual Report: $206 paid to Illinois Secretary of State in June 2025
- A&A approvals (4): Patio at 232 Heritage Woods Dr (5/29); solar panels at 308 Laurel Ln (6/4); fence at 379 Laurel Ln (6/13); fence at 337 Laurel Ln (6/30)
- Violations: 12 open 1st-warning violations as of 7/11/2025; 10+ stale violations closed 4/22/2025
- Cost share: Attorney holds 2024 data and YTD 2025; fire station confirmed on HOA property for inclusion; burns to be added to next billing; attorney fees to be included going forward
- Resale: 407 Post Oak Circle sold 6/20/2025 for $623,500 (new owners: James Asiyanbi & Jami Murphy)
Balance Sheet Summary
| Date | Operating | Total Reserves | Total Assets | YTD Net Income |
|---|---|---|---|---|
| 4/30/2025 | $142,846.27 | $257,389.64 | $430,546.22 | $67,487.52 |
| 5/31/2025 | $137,130.18 | $258,262.73 | $422,726.71 | $59,267.01 |
| 6/30/2025 | $131,677.78 | $258,711.54 | $417,176.02 | $53,970.15 |
Topics Covered
hoa-annual-finances, assessment-collection-policy, vendor-contracts, cost-share-arrangement, alterations-and-additions-process, violations-and-fines
Notable Details
- Pages 114–116 of the source PDF produced blank text in extraction — these pages likely contain the Mutz Landscape mulch bid and/or the Fisher Burton tree removal bid, both referenced in the agenda. The Mutz bid total is unknown; Fisher Burton tree removal total is unknown.
- The June 2025 corporate legal fee ($1,231 to CS&R) is the largest single corporate legal charge in the ingested record. Context suggests it may relate to a registered agent update (prior open question) or the board nomination form attorney review (approved April 24, 2025 pending CS&R sign-off). The specific matter is not identified in the board packet.
- The AR subcommittee (Mike Coker + Mark Hanley) formed April 24, 2025 appears to be functioning — July CS&R letter reports “Action Items: NONE,” the first such clean action-item slate in multiple consecutive letters.
- The April 24, 2025 minutes (embedded for approval) record that EB moved to renew Fisher Burton contracts and also moved to hire FB to remove one damaged tree for $600 — this predates the July mulch bid process.