Prestonfield HOA Wiki

Open Questions — Master List

9 min read

About This Page

This page aggregates all unresolved Open Questions from across the wiki’s topic pages into a single reviewable list, organized by category. Each item links directly to the topic page where the full context is documented.

Maintenance: This page should be regenerated during lint runs, or any time a significant batch of open questions is added or resolved. To mark an item resolved: update the source topic page first (edit or remove the Open Question entry there), then remove it here. The source topic page is always the authority.

Governance & Legal Structure

  • amendment-process — Does the 75% Declaration amendment threshold apply to all 217 Lots, or only to owners who participate in a vote? “Owners of 75% of Lots” suggests all 217 must approve.
  • hoa-legal-structure — The initial registered agent (Deborah T. Haddad) is likely no longer current. If never updated with the Illinois Secretary of State, the HOA may have a compliance gap.
  • declarant-and-turnover — The precise Declarant turnover date is unknown — April 20, 2011 is the contractual deadline, but the actual transition date would be in minutes from 2005–2011.
  • voting-rights-and-membership — For Lots with multiple co-owners, the mechanism for designating which co-owner exercises the vote was not excerpted from the Declaration text.
  • voting-rights-and-membership / assessment-structure — The exceptions to the 75% litigation vote requirement (Declaration §7.02) are not enumerated in any ingested document.

Board Operations

  • board-elections-and-terms — The 2023 election re-applied the initial staggered term structure (3 two-year + 2 one-year). By-Laws §5.04 specifies 2-year terms for all post-initial elections. Whether the informal re-stagger is valid has not been addressed.
  • board-elections-and-terms / officer-roles — Shailesh Rajput resigned a 2-year seat; the July 2023 minutes recorded Mark Hanley’s vacancy appointment as 1-year. A vacancy appointee should serve the remainder of the prior director’s term — this may be a minutes error or discretionary Board decision.
  • board-elections-and-terms — Nomination attendance requirement — status unconfirmed. Board approved (April 2025) requiring nominees to have attended at least 2 prior board meetings, pending CS&R attorney review. No subsequent ingested minutes confirm CS&R’s response. Not yet tested (2025 election failed at quorum).
  • meeting-procedures — “Conspicuously on the Premises” (By-Laws §5.06), required for Board meeting notices, is undefined. The subdivision has no clubhouse or community board; posting location in practice is unknown.
  • meeting-procedures — Whether owners actually receive 10-day written notice of annual meetings by mail (By-Laws §4.03/4.05) or whether the HOA relies on other channels is not documented.
  • officer-roles — The By-Laws allow “one or more” Vice Presidents but do not define distinct duties for multiple VPs.

Finance & Assessments

  • assessment-structure / hoa-annual-finances — 2026 annual assessment amount has not been confirmed. Confirmed sequence through 2025: 2018=$305; 2019=$312; 2020=$320.02; 2021=$320.02 (flat); 2022=$333; 2023=$350; 2024=$350 (flat); 2025=$352.65 (confirmed via board-packet-2024-10-24 API homeowner cover letter). 2026 amount unknown.
  • assessment-structure — The 2017 draft financial statements (Note 1) describe the association as having 215 units, inconsistent with the Declaration’s 217 Lots. The October 2018 budget proposal likewise uses 215 units for assessment calculations. The source of this 2-unit discrepancy has not been explained in any ingested source.
  • assessment-collection-policy — The July 2022 board policy added a $25/month flat late fee on top of 18% annual interest. Whether this supersedes or supplements the R&R Section 10 “$25 documentation service fee after 90 days” is not stated.
  • violations-and-fines — The R&Rs do not specify what happens if a violation fine goes unpaid past the 30-day deadline — the Section 10 collection policy likely applies but is not cross-referenced.
  • owner-financial-rights — “Proper purpose” for owner record inspection (By-Laws Art. X) is not defined; “reasonable time” for inspection is also not defined.
  • owner-financial-rights — The HOA’s fiscal year end date is not fixed in the By-Laws — changeable by 2/3 Board vote. Current fiscal year end is unknown without meeting minutes.

Reserve Fund

  • reserve-study-findings — Board directed follow-up with Reserve Advisors (May 2026) to confirm the study correctly excluded homeowner property from HOA scope. No confirmation of that follow-up has been ingested.
  • reserve-study-findings — The recommended 2027 contribution increase ($7,799 → $11,100/year) has not been formally approved in any ingested board meeting. Likely to surface in the fall 2026 budget process.
  • reserve-study-findings — The North shared pond sediment removal (~$264,285 total; HOA share ~45% = ~$118,928) is subject to the cost-share arrangement. Whether commercial parties will share that cost per the existing formula has not been confirmed.

Vendor Contracts

  • hey-and-associates — The July 2018 minutes reference a prior wetlands management company replaced due to poor performance. Hey & Associates was already active by April 2018. The name of the prior vendor is not recorded in any ingested source.
  • hey-and-associates — Contact name prior to Matt Bucher (who took over as Environmental Services Manager by April 2023) is not recorded in any ingested source.
  • vendor-contracts — Yellowstone Landscape’s 2026 mulching contract status is unknown — no ingested source confirms whether their contract was renewed for the 2026 season.
  • vendor-contracts — Hey & Associates contract rate for 2026 and beyond has not been confirmed — the $9,000 figure is from the 2022 renewal. The 2022 proposal (accepted in 2019) had included a $14,000 option with prescribed burns; the board chose $9,000 at renewal. Whether prescribed burns have since been added is unknown.
  • vendor-contracts — Rollins Aquatic Solutions status beyond 2020 PARTIALLY RESOLVED: Rollins billed $80 in 2021 (board-packet-2022-04-14); aerator winterized fall 2022 at $108.75. However, the January 2023 work order for this same winterization (board-packet-2023-01-19) names Solitude Lake Management LLC as the vendor — suggesting Rollins Aquatic Solutions was acquired by or rebranded as Solitude Lake Management LLC prior to fall 2022. Whether this is the same entity is unconfirmed. North Basin ComEd disconnected 2025 — aeration system may no longer be in service.
  • vendor-contracts — State Farm insurance renewal terms and any premium changes for the ~August 2026 renewal have not been ingested.
  • vendor-contracts — Tigris (pond aeration/treatment) contract termination date unconfirmed — board solicited competing bids from EAM and Tigris Aquatic Services in April 2025; no vendor selection or formal termination recorded in board packet. Decision expected to appear in subsequent minutes.
  • vendor-contracts — Fisher Burton tree removal proposal ($2,565 for dead/dying trees on White Oak Drive common area, May 2023 board packet) — whether approved or deferred is unknown.

Fences

  • fence-regulations / fence-specifications — Side-yard fence location: Board practice permits (a) fence extension past any side-of-house service door regardless of position (not limited to “rear quarter” as written in §8.11), and (b) new fence alignment with an existing neighboring fence even without a service door. Both practices are unwritten and have not been formalized in the R&Rs. Expected to be codified in the forthcoming R&R update (per May 7, 2026 Board decision).

Property Rules & Homeowner Guidance

  • solar-panel-installations — The November 2022 Board policy direction that routine solar installations need not require Board approval was never formalized as a motion or R&R amendment. There is a gap between the written R&Rs (A&A required for all exterior alterations) and the Board’s stated intent.
  • solar-panel-installations — Whether “appropriate city building permits” is the sole condition for the Board’s prohibition on blocking solar, or whether additional requirements apply (placement, street visibility, etc.), is not stated.
  • violations-and-fines — “Immediate fine” for A&A violations (R&Rs §3.4/3.5) — unclear whether this bypasses the standard written warning step in Section 9 or simply means the first fine is issued without a warning period.
  • alterations-and-additions-process — The city approval process for landscaping or grading changes (required in addition to HOA A&A approval) is not described in the R&Rs.
  • swimming-pool-regulations — “Above-ground pool” is not defined — whether a semi-inground or partially buried pool is considered above-ground is unclear.
  • property-use-restrictions — The source document prohibiting sheds has not been identified. The Board cited “2/3 of homeowners” to change the rule — inconsistent with all known amendment thresholds (By-Laws: 2/3 of Directors; Declaration: 75% of owners; R&Rs: Board vote alone).
  • property-use-restrictions — “Overt business” is not defined — the line between permitted home office use and prohibited commercial activity may be ambiguous in practice (e.g., frequent client visits, delivery vehicles).
  • property-use-restrictions — City of West Chicago home occupation ordinances are not reproduced in any ingested source — the exemption scope (what qualifies as a permitted home occupation) depends on those local rules.
  • nuisance-rules — Whether the Board can fine for nuisance violations independently of law enforcement involvement is unclear. R&Rs direct complaints to law enforcement; Declaration §8.06 does not require it before HOA action.
  • pet-rules — City of West Chicago pet count ordinance is not reproduced in any ingested source — the specific number of permitted pets is not documented here.

Community Areas & Cost Share

  • community-areas — HOA appears to own vacant lots — number, location, and legal status not documented in any ingested source. April 2025 minutes reference a SE corner property and potential development or sale.
  • community-areas — When HOA-maintained community areas were first established is unknown — Declaration Exhibit B was “None at this time” at recording.
  • cost-share-arrangement — McColister (also “McCollister”) — billed $5,158.42 in April 2021 (largest single party at the time) and named as paying in November 2022, but absent from the current cost-share spreadsheet. Given the amount, McColister likely held a large parcel — possibly now WPT Shingle Oak Drive LP. Parcel may have been sold or transferred. Status unknown.
  • cost-share-arrangement / kornerstone-llc — Kornerstone, LLC three-parcel split — Kornerstone holds three separate parcels. The April 2018 special use petition (Case PC 18-08) covers two PINs (01-33-101-022 and 01-33-101-018); the third parcel’s PIN and basis for the split remain undocumented.
  • cost-share-arrangement / kornerstone-llc — Ditch Witch / Kornerstone payment dispute — legal action was authorized in July 2021. Whether fully resolved is unknown.
  • cost-share-arrangement — Fire station retroactive billing — West Chicago Fire District confirmed on HOA property and added to cost-share billing in 2025. Whether prior years are owed retroactively is unknown.
  • cost-share-arrangement — McCollister 2021 charge not applied — the May 2023 board packet reveals that the 2021 cost share of $2,253.42 was never posted to McCollister’s account (API internal error). Whether this was subsequently billed and collected is unknown. Note: the April 2022 board packet showed a $2,253.42 “prepaid credit” in McCollister’s AR — relationship to this unbilled amount unclear.

Dispute Resolution

  • dispute-resolution-process — Who bears the cost of AAA arbitration is not specified in the Declaration (split equally, loser pays, or other). AAA rules govern unless the Declaration specifies otherwise.
  • dispute-resolution-process — Whether the Declaration’s mediation/arbitration requirement applies to HOA-initiated enforcement actions (e.g., injunctive relief for ongoing violations) or only to owner-initiated disputes is unclear.

Newsletter & Communications

No open questions.

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