Prestonfield HOA Wiki

Open Questions — Master List

11 min read

About This Page

This page aggregates all unresolved Open Questions from across the wiki’s topic pages into a single reviewable list, organized by category. Each item links directly to the topic page where the full context is documented.

Maintenance: This page should be regenerated during lint runs, or any time a significant batch of open questions is added or resolved. To mark an item resolved: update the source topic page first (edit or remove the Open Question entry there), then remove it here. The source topic page is always the authority.

Governance & Legal Structure

  • amendment-process — Does the 75% Declaration amendment threshold apply to all 217 Lots, or only to owners who participate in a vote? “Owners of 75% of Lots” suggests all 215 must approve (217 is the highest lot number; 215 is the actual residential count per Supplement No. 1).
  • supplement-4-2010 — Supplement No. 4 was recorded with the Cook County Recorder of Deeds (Doc# 1031603005, Nov 12, 2010), while all other Prestonfield governing documents were recorded in DuPage County. Prestonfield is in West Chicago, DuPage County. This may be a filing error or may reflect a parcel on the county boundary. If recorded only in Cook County and not DuPage, there may be a chain-of-title issue for Outlot C. Additionally, the Unit 1A Subdivision (platted September 30, 2009) that contains Outlot C has no other presence in the wiki — its full purpose and plat details are unknown.
  • hoa-legal-structure — The initial registered agent (Deborah T. Haddad) is likely no longer current. A $1,231 CS&R corporate legal fee was invoiced in June 2025 — the specific matter is not identified in the board packet but may relate to a registered agent update or the board nomination form attorney review (approved April 2025 pending CS&R sign-off). If never updated with the Illinois Secretary of State, the HOA may have a compliance gap.
  • declarant-and-turnover — The precise Declarant turnover date is unknown — April 20, 2011 is the contractual deadline, but the actual transition date would be in minutes from 2005–2011.
  • voting-rights-and-membership — For Lots with multiple co-owners, the mechanism for designating which co-owner exercises the vote was not excerpted from the Declaration text.
  • voting-rights-and-membership / assessment-structure — The exceptions to the 75% litigation vote requirement (Declaration §7.02) are not enumerated in any ingested document.

Board Operations

  • board-elections-and-terms — The 2023 election re-applied the initial staggered term structure (3 two-year + 2 one-year). By-Laws §5.04 specifies 2-year terms for all post-initial elections. Whether the informal re-stagger is valid has not been addressed.
  • board-elections-and-terms / officer-roles — Shailesh Rajput resigned a 2-year seat; the July 2023 minutes recorded Mark Hanley’s vacancy appointment as 1-year. A vacancy appointee should serve the remainder of the prior director’s term — this may be a minutes error or discretionary Board decision.
  • board-elections-and-terms — Nomination attendance requirement — status unconfirmed. Board approved (April 2025) requiring nominees to have attended at least 2 prior board meetings, pending CS&R attorney review. No subsequent ingested minutes confirm CS&R’s response. Not yet tested (2025 election failed at quorum).
  • meeting-procedures — “Conspicuously on the Premises” (By-Laws §5.06), required for Board meeting notices, is undefined. The subdivision has no clubhouse or community board; posting location in practice is unknown.
  • meeting-procedures — Whether owners actually receive 10-day written notice of annual meetings by mail (By-Laws §4.03/4.05) or whether the HOA relies on other channels is not documented.
  • officer-roles — The By-Laws allow “one or more” Vice Presidents but do not define distinct duties for multiple VPs.

Finance & Assessments

  • assessment-structure — 215 vs. 216 unit count discrepancy: supplement-1-2006 confirms 215 is the correct residential lot count (Lots 55 and 56 were never platted; highest lot number 217 overstates by 2). The API Management Agreement (September 2020) figure of 216 remains unexplained — likely a drafting error, but not documented in any ingested source.
  • assessment-collection-policy — The July 2022 board policy added a $25/month flat late fee on top of 18% annual interest. Whether this supersedes or supplements the R&R Section 10 “$25 documentation service fee after 90 days” is not stated.
  • assessment-collection-policy / costello-sury-rooney — Kazmi settlement agreement: sent to owner’s attorney 4/17/2025; no further movement as of December 2025 CS&R letter. Terms of the settlement offer are not disclosed in any ingested source.
  • assessment-collection-policy / costello-sury-rooney — Pietanza (252 Laurel Lane): Motion to Reinstate 10/23/2025 — owner did not appear — eviction order entered $4,196.48. Order of possession expired December 22, 2025 — HOA eligible to place with sheriff. CS&R requested ledger 12/2/2025. Status after December 22, 2025 not confirmed in any ingested source.
  • assessment-collection-policy / costello-sury-rooney — Collection accounts (Aug–Dec 2025 batch): Bugay (241 Post Oak Circle) — suit filed 9/19; court 10/23 (not served, continued); court 12/9/2025 — outcome not confirmed. Canizal (218 Heritage Woods Drive) — suit filed 11/20/2025; court 12/15/2025 — outcome not confirmed. Little (353 Hemlock Lane) — suit filed 10/31/2025; court 12/18/2025 — outcome not confirmed. Patel G/N (367 Hemlock Lane) — suit filed 10/31/2025; court 12/18/2025 — outcome not confirmed. Status of Bugay, Canizal, Little, Patel G/N after December 2025 court dates not confirmed in any ingested source.
  • assessment-collection-policy / costello-sury-rooney — Ghatalah (264 Heritage Woods Drive): Eviction order entered 7/10/2025 for $3,866.32. Order of possession expired 10/10/2025. CS&R November 2025 letter repeats history through 10/10 with no post-expiry update. Ghatalah absent from CS&R December 2025 letter entirely — suggests either account was resolved/paid, eviction was placed with the sheriff, or CS&R removed from active reporting. Status unconfirmed.
  • violations-and-fines — The R&Rs do not specify what happens if a violation fine goes unpaid past the 30-day deadline — the Section 10 collection policy likely applies but is not cross-referenced.
  • owner-financial-rights — “Proper purpose” for owner record inspection (By-Laws Art. X) is not defined; “reasonable time” for inspection is also not defined.
  • owner-financial-rights — The HOA’s fiscal year end date is not fixed in the By-Laws — changeable by 2/3 Board vote. Current fiscal year end is unknown without meeting minutes.

Reserve Fund

  • reserve-study-findings — Board directed follow-up with Reserve Advisors (May 2026) to confirm the study correctly excluded homeowner property from HOA scope. No confirmation of that follow-up has been ingested.
  • reserve-study-findings — The recommended 2027 contribution increase ($7,799 → $11,100/year) has not been formally approved in any ingested board meeting. Likely to surface in the fall 2026 budget process.
  • reserve-study-findings — The North shared pond sediment removal (~$264,285 total; HOA share ~45% = ~$118,928) is subject to the cost-share arrangement. Whether commercial parties will share that cost per the existing formula has not been confirmed.

Vendor Contracts

  • hey-and-associates — The July 2018 minutes reference a prior wetlands management company replaced due to poor performance. Hey & Associates was already active by April 2018. The name of the prior vendor is not recorded in any ingested source.
  • hey-and-associates — Contact name prior to Matt Bucher (who took over as Environmental Services Manager by April 2023) is not recorded in any ingested source.
  • vendor-contracts — Yellowstone Landscape’s 2026 mulching contract status is unknown — no ingested source confirms whether their contract was renewed for the 2026 season.
  • vendor-contracts / hey-and-associates — Hey & Associates 2026–2028 renewal: Three proposals submitted August 2025 (total $37,800 for all basins including prescribed burns). Competing Pizzo & Associates proposals also presented (~$140,327 total — much broader North basin scope). No vendor selection recorded as of October 2025 board packet. Decision expected in subsequent minutes.
  • vendor-contracts — State Farm 2025–2026: discrepancy between sources — October 2025 management report contract log shows $3,766; January 2026 management report contract log shows $3,268. Reason for difference not explained (actual billed vs. estimated, or policy adjustment). State Farm August 2026 renewal terms not yet ingested.
  • vendor-contracts — Tigris (pond aeration/treatment) contract termination date unconfirmed — board solicited competing bids from EAM and Tigris Aquatic Services in April 2025; no vendor selection or formal termination recorded in board packet. Decision expected to appear in subsequent minutes.
  • vendor-contracts — The May 2023 Fisher Burton tree removal proposal ($2,565) status remains unresolved. The July 2025 LCM tree removal bid ($2,045) covers 3 dead/dying trees plus soil/seed for 9 previously-removed sites — suggesting at least some 2023 trees were not yet removed. Whether LCM or Fisher Burton was selected for the July 2025 tree removal is not confirmed in any ingested source.
  • vendor-contracts / costello-sury-rooney — KSN to CS&R attorney transition date is unknown — no ingested source records when the switch occurred. KSN was confirmed active through at least July 2020 at $375/month retainer.

Fences

  • fence-regulations / fence-specifications — Side-yard fence location: Both exceptions are now formally published in the Summer 2026 newsletter: (a) side-entry garage door exception (any position on garage), and (b) neighboring fence alignment exception. Neither has yet been codified in the R&Rs. Expected in forthcoming R&R update (per May 7, 2026 Board decision).

Property Rules & Homeowner Guidance

  • solar-panel-installations — The November 2022 Board policy direction that routine solar installations need not require Board approval was never formalized as a motion or R&R amendment. There is a gap between the written R&Rs (A&A required for all exterior alterations) and the Board’s stated intent.
  • solar-panel-installations — Whether “appropriate city building permits” is the sole condition for the Board’s prohibition on blocking solar, or whether additional requirements apply (placement, street visibility, etc.), is not stated.
  • violations-and-fines — “Immediate fine” for A&A violations (R&Rs §3.4/3.5) — unclear whether this bypasses the standard written warning step in Section 9 or simply means the first fine is issued without a warning period.
  • alterations-and-additions-process — The city approval process for landscaping or grading changes (required in addition to HOA A&A approval) is not described in the R&Rs.
  • swimming-pool-regulations — “Above-ground pool” is not defined — whether a semi-inground or partially buried pool is considered above-ground is unclear.
  • property-use-restrictions — The source document prohibiting sheds has not been identified. The Board cited “2/3 of homeowners” to change the rule — inconsistent with all known amendment thresholds (By-Laws: 2/3 of Directors; Declaration: 75% of owners; R&Rs: Board vote alone).
  • nuisance-rules — Whether the Board can fine for nuisance violations independently of law enforcement involvement is unclear. R&Rs direct complaints to law enforcement; Declaration §8.06 does not require it before HOA action.
  • pet-rules — City of West Chicago pet count ordinance is not reproduced in any ingested source — the specific number of permitted pets is not documented here.

Community Areas & Cost Share

  • community-areas — HOA appears to own vacant lots — number, location, and legal status not documented in any ingested source. April 2025 minutes reference a SE corner property and potential development or sale.
  • cost-share-arrangement — McColister (also “McCollister”) — billed $5,158.42 in April 2021 (largest single party at the time) and named as paying in November 2022, but absent from the current cost-share spreadsheet. Given the amount, McColister likely held a large parcel — possibly now WPT Shingle Oak Drive LP. Parcel may have been sold or transferred. Status unknown.
  • cost-share-arrangement / kornerstone-llc — Kornerstone, LLC three-parcel split — Kornerstone holds three separate parcels. The April 2018 special use petition (Case PC 18-08) covers two PINs (01-33-101-022 and 01-33-101-018); the third parcel’s PIN and basis for the split remain undocumented.
  • cost-share-arrangement / kornerstone-llc — Ditch Witch / Kornerstone payment dispute — legal action was authorized in July 2021. Whether fully resolved is unknown.
  • cost-share-arrangement — Fire station retroactive billing — West Chicago Fire District confirmed on HOA property and added to cost-share billing in 2025. Whether prior years are owed retroactively is unknown.
  • cost-share-arrangement — McCollister 2021 charge not applied — the May 2023 board packet reveals that the 2021 cost share of $2,253.42 was never posted to McCollister’s account (API internal error). Whether this was subsequently billed and collected is unknown. Note: the April 2022 board packet showed a $2,253.42 “prepaid credit” in McCollister’s AR — relationship to this unbilled amount unclear.

Dispute Resolution

  • dispute-resolution-process — Who bears the cost of AAA arbitration is not specified in the Declaration (split equally, loser pays, or other). AAA rules govern unless the Declaration specifies otherwise.
  • dispute-resolution-process — Whether the Declaration’s mediation/arbitration requirement applies to HOA-initiated enforcement actions (e.g., injunctive relief for ongoing violations) or only to owner-initiated disputes is unclear.

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