Summary
The Association has four officer positions: President, Vice President (one or more), Secretary, and Treasurer. All officers must be Directors — there are no outside officers. Officers are elected by the Board at each annual Board meeting and serve at the Board’s discretion. Officers receive no compensation unless Voting Members resolve otherwise.
Officer Positions
| Officer | Role | Source |
|---|---|---|
| President | Chief Executive Officer; presides at all member and Board meetings; executes Declaration and By-Law amendments | By-Laws 2004, §6.03(a) |
| Vice President | Assumes President’s duties in the President’s absence or disability | By-Laws 2004, §6.03(b) |
| Secretary | Keeps minutes of all owner and Board meetings; has custody of the corporate seal; maintains books/papers as directed | By-Laws 2004, §6.03(c) |
| Treasurer | Responsible for Association funds and securities; keeps full accounts of all receipts and disbursements | By-Laws 2004, §6.03(d) |
Applicable Rules
| Rule | Source | Section |
|---|---|---|
| All officers must be Directors | By-Laws 2004 | 6.01 |
| Officers elected at each annual Board meeting | By-Laws 2004 | 6.01 |
| Officers serve at the discretion of the Board | By-Laws 2004 | 6.01 |
| Officers removable by majority vote of Directors at any Board meeting | By-Laws 2004 | 6.02 |
| Officer vacancies filled by Board at any Board meeting | By-Laws 2004 | 6.02 |
| Officers receive no compensation unless Voting Members resolve otherwise | By-Laws 2004 | 6.04 |
| Default contract/instrument execution: President or VP + attested by Secretary | By-Laws 2004 | 8.01 |
| Default payment signing: Treasurer or Asst. Treasurer + countersigned by President or VP | By-Laws 2004 | 8.02 |
Financial Controls
Two-signature controls apply by default:
- Contracts and legal instruments: President or VP, attested by Secretary (or Asst. Secretary)
- Checks, drafts, and payments: Treasurer (or Asst. Treasurer) + countersigned by President or VP
The Board may alter these defaults by resolution (§8.01, §8.02).
Current Officers (as of July 2023 election — carried over through at least July 2026)
The July 2023 election was the last successful election. Annual elections failed to reach quorum in 2022, 2024, and 2025, so this board composition has continued uninterrupted. See board-elections-and-terms and board-of-directors for election history.
| Officer | Name | Notes |
|---|---|---|
| President | Mike Coker | Elected July 2023 |
| Vice President | Ed Bryson | Elected July 2023 |
| Treasurer | Mike Halko | Elected July 2023 |
| Secretary | Mark Hanley | Appointed by Board (vacancy fill) July 2023; not elected |
| Director (non-officer) | Neel Sharma | Elected July 2023 |
Source: minutes-2023-07-20, board-of-directors
History
| Date | Event |
|---|---|
| 2014-01-15 | Officer changes: Mike Halko becomes Treasurer. “Mike” elected President (last name not recorded in informal notes). Source: minutes-2014-01-15 |
| 2018-04-12 | Board composition confirmed: Coker (President), Bryson (VP), Parikh (Secretary), Hanley (Director — appointed at this meeting), Halko (Treasurer, absent). Management: Dan Grahn, PSI. Source: minutes-2018-04-12 |
| 2021-07-15 | Post-election officers: Coker (President), Bryson (VP), Halko (Treasurer), Hanley (Secretary), Rajput (Director — resigned immediately; Parikh also resigned). Source: minutes-2021-07-15 |
| 2023-07-20 | Post-election officers: Coker (President), Bryson (VP), Halko (Treasurer), Hanley (Secretary — vacancy appointment), Sharma (Director). Shailesh Rajput elected (62 votes) then resigned to allow Hanley to return. Source: minutes-2023-07-20 |
Open Questions
- The By-Laws allow “one or more” Vice Presidents but do not define distinct duties for multiple VPs. Prestonfield has maintained a single VP throughout all ingested meeting minutes.
- Mark Hanley holds the Secretary role via vacancy appointment (not election). His term should be the balance of the seat Rajput vacated, but the July 2023 minutes recorded this as a 1-year appointment. Whether the term is now indefinite pending the next successful election is unclear.