Summary
Regular Board meeting held April 12, 2018 at 7:02 PM. Four of five Directors present (Michael Halko absent). Dan Grahn of Property Specialists, Inc. (PSI) attended as management representative — confirming PSI was still the active management company as of April 2018. This significantly narrows the window for the transition to Association Partners, Inc. (API), which must have occurred between April 2018 and July 2021.
The most significant action at this meeting was the unanimous Board appointment of Mark Hanley as Director — the earliest confirmed record of his service on the Board. He joined as a Director (not Secretary); Ankit Parikh held the Secretary role at this time.
Key Provisions
- Board unanimously appointed Mark Hanley as Director (vacancy fill)
- Financial report as of March 31, 2018: Operating $65,328 / Money Market $35,468 / CD $170,999 / Total $287,618
- Pre-collection letters authorized for 38 delinquent owners (executive session)
- One A&A submitted (1349 Snowberry) — action not recorded in these minutes
- Insurance renewal under discussion; tabled pending information from USUIG
- Short sale after foreclosure reported by management — no identifying details
Topics Covered
hoa-annual-finances, assessment-collection-policy, alterations-and-additions-process, board-elections-and-terms, officer-roles
Notable Details
- PSI confirmed active in April 2018: Dan Grahn (PSI) attended as management representative. Active period now confirmed through April 2018; API transition window narrowed to April 2018 – July 2021.
- Mark Hanley appointed by Board vote: Joined as Director (not Secretary — Ankit Parikh was Secretary). Earliest confirmed record of Hanley’s board service.
- Three Board committees active in 2018 — Social Media (Coker), Community Enhancement (Bryson, noting Hey & Associates efforts), Community Relations (website discussion). None appear in post-2021 meeting minutes.
- CD balance $170,999 as of March 2018 — likely the reserve fund. Compares to confirmed reserve balance of $270,599.93 as of March 2026; growth over 8 years consistent with annual contributions and interest.
- 38 delinquent accounts — pre-collection letters authorized. Significant count indicating a persistent delinquency issue predating the post-2021 enforcement escalation.
- USUIG was the insurance provider/broker under review in 2018 — different from the current State Farm policy, indicating an insurance carrier change at some point.
- February 7, 2018 Board meeting minutes were approved at this meeting — confirming at least one prior 2018 meeting.