Summary
Combined board meeting and annual election. All 5 board seats up for election (all had rolled over in 2022). Election held successfully. New board: Coker (President), Bryson (VP), Halko (Treasurer), Hanley (Secretary — via vacancy appointment after Rajput resigned), Sharma (Director). Neel Sharma joins the board for the first time. Shailesh Rajput elected but resigned immediately to allow Mark Hanley to rejoin. $2K additional landscaping approved. Park District irresponsible tree clearing issue raised.
Directors Present (pre-election): Michael Coker, Mike Halko, Shailesh Rajput, Mark Hanley, Ed Bryson API Manager: Courtney Puzon
Election Results
All 5 seats up for election (all rolled over from 2022; terms expired). Vote count:
| Candidate | Votes | Result |
|---|---|---|
| Shailesh Rajput | 62 | Elected (2-year term) |
| Neel Sharma | 57 | Elected (2-year term) |
| Ed Bryson | 50 | Elected (2-year term) |
| Mike Coker | 50 | Elected (1-year term) |
| Mike Halko | 48 | Elected (1-year term) |
| — cutoff — | — | — |
| Mark Hanley | 47 | Not elected |
| Chris | 30 | Not elected |
| Ankit Parikh | 41 | Not elected (write-in) |
| Shandru | 10 | Not elected |
Term assignments: top 3 (Rajput, Sharma, Bryson) received 2-year terms; next 2 (Coker, Halko) received 1-year terms.
Officer Selection
Shailesh Rajput and Mike Coker nominated for President. Motion for Coker carried.
Mike Halko nominated for Treasurer. Approved.
Neither Neel Sharma nor Shailesh Rajput wanted to serve as Secretary. Rajput noted Secretary must be a board member — Mark Hanley could potentially be hired as a contractor to take minutes, but Secretary requires board membership.
Shailesh Rajput resigned from his board seat to allow Mark Hanley to fill the vacancy as Secretary. Mark Hanley nominated and approved to rejoin board as Secretary (filling Rajput’s vacated 2-year seat via vacancy appointment; serving 1-year term per minutes).
Ed Bryson nominated as Vice President. Approved.
New Board (as of July 20, 2023)
| Name | Office | Term |
|---|---|---|
| Mike Coker | President | 1-year (from July 2023) |
| Ed Bryson | Vice President | 2-year (from July 2023) |
| Mike Halko | Treasurer | 1-year (from July 2023) |
| Mark Hanley | Secretary | 1-year (vacancy appointment, per minutes) |
| Neel Sharma | Director | 2-year (from July 2023) |
Note: Minutes list Coker as “2-year term” in the final officer table, but the election assigned him a 1-year term as the 4th-place finisher. The 1-year figure appears to be correct per election rules. Possible minutes typo.
Board Meeting Items
2023 Budget Mailing: Proposed budget approved for mailing to homeowners.
Additional Landscaping ($2,000): Motion approved to have Hey cut back overgrowth on paths around the woods — west side of Sandcherry, north side of woods, and paths along properties backing up to woods. Ed Bryson to provide details to Hey.
Park District Tree Clearing: Park District cleared trees in Prestonfield park woods without adequate plan — cleared wood still stacked outside woods; no invasive species management. Management directed to send letter to Park District requesting explanation and long-term maintenance plan.
Election Process: Board proposed that the next board should change the proxy process to require proxy submission before the meeting (to allow time for counting).
Executive Session:
- Payment plan for a homeowner accepted.
- Hold Harmless agreement changes accepted.
Topics Updated
board-of-directors, board-elections-and-terms, assessment-collection-policy