Summary
January 19, 2023 board meeting packet held at Aurelio’s Pizza. Contains the full-year 2022 financial statements (balance sheet, income statement, disbursements) as of December 31, 2022; the December 2022 cash disbursements; a homeowner AR aging report as of December 31, 2022; the November 21, 2022 meeting minutes (already ingested as minutes-2022-11-21); the January 2023 contract log; the 2021 cost share billing email (already captured from board-packet-2022-04-14); a work order log; and a resale list. Directors present at the November 2022 meeting (embedded): Coker, Bryson, Rajput, Hanley; Halko absent.
Key Provisions
- Total Assets December 31, 2022: $323,355.67 — Total Reserves $220,999.45 (MM $37,654.44 + three CDs); Operating $93,340.97; Gross AR $9,062.14 less Bad Debt Allowance ($4,000.00)
- 2022 Full-Year Net Income: $29,628.27 — significantly above budget; driven by expense underspends (mulch not done; tree care minimal) and fence insurance recovery in Other Income
- Reserve Interest Income 2022: $812.09 — invested reserve balance generating income
- CD maturity alert: Two CDs totaling $129,109.81 mature May 2, 2023 (CD #4383 $75,802.00 + CD 5236-2 $53,307.81); one CD matures November 2, 2024 ($54,235.20)
- Solitude Lake Management LLC — work order 17914 ($108.75, invoice #37583) for “turn off aerator for season” assigned to this vendor; same amount and apparent event as prior “Rollins Aquatics” winterization entry — suggests Rollins was acquired by or renamed Solitude Lake Management
- Fisher Burton mulch not completed in 2022 — manager’s report: Jeff apologized; holding price for 2023 at $2,960
- Cukierski & Associates at $1,850/year for 2021–2023 tax compilations (contract log)
- State Farm insurance 8/15/2022–8/15/2023: $3,809; Travelers Crime Policy 2/11/2022–2/11/2023: $514
- 2021 cost share statements still not sent as of January 2023 — agenda item tabled from November
- Quik Trip / QuikTrip: Board asked in November 2022 why they were not notified about adjacent development plans; management directed to contact city — earliest confirmed mention of the QuikTrip issue in the ingested record
- Buffer reestablishment at 283 Hemlock confirmed completed by Hey & Associates end of November 2022 (per January 2023 manager’s report)
Topics Covered
hoa-annual-finances, assessment-collection-policy, vendor-contracts, cost-share-arrangement, community-areas, assessment-structure
Notable Details
- The work order log identifies Solitude Lake Management LLC as the aerator winterization vendor (invoice #37583, $108.75), which conflicts with the prior attribution of this event to “Rollins Aquatics” — the same dollar amount suggests these may be the same entity under a different name. See vendor-contracts Open Questions.
- December 2022 disbursements were unusually small: only 4 checks totaling $1,851.35 (API management fee, Mike Coker meeting reimbursement, two ComEd bills). No landscape, legal, or other significant payments in December.
- The 2022 full-year net income of $29,628.27 is the highest in the ingested record — driven primarily by the mulch not being completed (saving ~$3,000) and tree care spending only $750 of the $8,000 budget.
- November 2022 minutes embedded in this packet (pages 1–2) — already ingested as minutes-2022-11-21; not re-processed.
- 2021 cost share email (pages 18–21) — same Courtney Puzon email chain already captured from board-packet-2022-04-14; not re-processed.
- Resale list (7 home sales May–November 2022, prices $425K–$536K) not ingested per established standard.
- ACC approvals not ingested per established practice.
- Homeowner AR details redacted per Hard Rule 11.