Summary
Routine meeting with 4 of 5 directors present (Halko absent). 2023 budget formally adopted. RV fine from July 2022 reduced from $700 to $400 in executive session. Board discussed fast-tracking roof and solar A&A approvals. QuikTrip construction across Route 59 noted — HOA not notified despite owning adjacent property.
Directors Present: Michael Coker, Ed Bryson, Shailesh Rajput, Mark Hanley Absent: Michael Halko API Manager: Courtney Puzon
Motions and Decisions
| Motion | Result |
|---|---|
| Approve July 2022 meeting minutes | Carried |
| Approve 2023 budget as communicated | Carried |
| Executive session: reduce RV fine from $700 to $400 | Agreed |
Key Items
2023 Budget Adopted: Motion to approve 2023 budget (as communicated to homeowners) carried. See assessment-structure for proposed $350 assessment figure from July 2022.
RV Fine Reduction (Executive Session): Homeowner requested reduction of $700 RV fine (imposed July 2022). After discussion, Board agreed to reduce to $400. See vehicle-parking-rules.
A&A Fast-Track for Roofs and Solar: Board discussed whether roofs and solar panels should continue coming to the Board for approval. Conclusion: routine roofs and solar installations should not require Board approval (solar installations cannot be prohibited if homeowner has appropriate city permits). No formal motion recorded.
Architectural Approvals:
- 379 Laurel Lane: roof
- 397 Post Oak Circle: solar panels
- 1398 Sandcherry Lane: roof
- 1349 Snowberry Lane: roof
QuikTrip Construction: Plans for a QuikTrip across Route 59 surfaced. HOA was not notified despite owning adjacent property. Management company directed to contact the city to inquire. Homeowners encouraged to attend city board meeting when item is on agenda.
Digital Mailing Opt-In: Homeowners asked about reducing mailing costs (~$3,000/year). Management to include opt-in postcard in next mailing for electronic delivery preference.
Ongoing Items:
- Ditch Witch cost share: HOA attorney investigating PIN change for business condos; McCallister has been paying; no invoices sent in 2022.
- Wetland buffer re-establishment at 283 Hemlock: Hey to complete end of November.
- Route 59 fence insurance payment finally received.
Topics Updated
assessment-structure, vehicle-parking-rules, alterations-and-additions-process, board-of-directors