Summary
The October 24, 2024 board packet covers Q3 2024 financials (through September 30, 2024), the 2025 proposed budget and assessment, two new vendor contracts, the 2023 cost share billing approval, a fence/tree insurance claim ratification, ACC approvals, and a violation report. The embedded July 11, 2024 meeting minutes were already ingested as minutes-2024-07-11.
The most significant items are the formal confirmation of the 2025 assessment at $352.65/unit (stated explicitly in the API homeowner cover letter dated September 24, 2024), the new Fisher Burton 2025–2027 landscape contract ($17,880 / $18,784 / $18,784), and the approval to mail 2023 cost share invoices totaling $5,299. CD #1125 was reinvested at 4.85% through May 4, 2025 — resolving the July 2024 open question about the reinvestment decision.
Key Provisions
- 2025 assessment: $352.65/unit — confirmed in API homeowner cover letter (September 24, 2024)
- 2025 proposed budget total: $76,173 ($68,374 operating assessments + $7,799 reserve)
- Fisher Burton 2025–2027 landscape contract: $17,880/yr (2025); $18,784/yr (2026 and 2027); term April 1, 2025 – November 30, 2027; replaces current $16,400 rate
- Cukierski & Associates 2024–2026: $2,000 (2024), $2,100 (2025), $2,100 (2026) — up from $1,850/yr (2021–2023)
- CD #1125 reinvested at 4.85% through May 4, 2025 — balance $137,287.40 as of September 30, 2024 (accrued ~$1,565 of interest since July reinvestment)
- Fence/tree ratification: First Class Fence entrance fence repair = $1,890; Fisher Burton tree replacement (2 Prairie fire crabapples behind 1441 White Oak Drive) = $2,290; insurance paid $4,000 total; net HOA cost ~$180
- 2023 cost share invoices approved for mailing: McCollister $2,405 / Ditch Witch $2,302 / Condos $592 = $5,299 total
- Q3 2024 balance sheet (September 30, 2024): Total Assets $376,252.39; Total Reserves $244,941.01; AR gross $19,715.44; Cost Share Receivable $9,070.16 (unchanged — commercial parties not yet paid)
- YTD reserve interest: $4,425.87 (through September 30, 2024)
- API management contract: $14,578 (through 10/31/2024); 2025 budget line shows $15,262 (implied new rate)
- Hey & Associates: $9,000/yr confirmed for 2023, 2024, and 2025
Topics Covered
hoa-annual-finances, assessment-structure, vendor-contracts, cost-share-arrangement, fence-regulations, community-areas, solar-panel-installations, assessment-collection-policy
Notable Details
- The API cover letter is dated September 24, 2024 and states “The proposed annual assessment is $352.65” — this definitively resolves the open question from the July 2024 packet, which showed only the budget total.
- The Fisher Burton 2027 rate was voluntarily held at the 2026 price ($18,784) despite union labor cost pressures; the proposal note from Jeff Fechner explains the concern.
- The 2023 cost share calculation confirms Rollins Aquatics is still named in the formula ($242 for pond pump service), despite the January 2023 work order attributing the same service to Solitude Lake Management LLC.
- Hey & Associates billed $13,932 for 2023 (includes $6,088 prescribed burn cost).
- Five ACC modifications approved July–October 2024: 4 solar panel installations (322 HL, 1339 SAL, 1342 SAL, 1409 SNL) and 1 roof replacement (448 HL). Notably, 1342 Sandcherry Lane is Michael Coker’s own property — a board member receiving ACC approval through the standard process.
- Bob Colucci is first identified as an API inspector in this packet (violation issued September 13, 2024).
- Two trash/garbage can violations in this reporting period: September 13, 2024 (Bob Colucci) and October 3, 2024 (Jennifer Nissen) — both 1st Warnings.
- The AR total from the aging summary ($19,765.44) differs $50 from the balance sheet figure ($19,715.44) — balance sheet is authoritative.
- The October 2024 contract log does not yet show the new API rate for the 11/1/2024–10/31/2025 term; the 2025 budget line of $15,262 likely reflects it.