Summary
Annual election failed again — insufficient attendance and proxies. Board carries over for one year; all members up for re-election next year. Loree King acting as API manager (Courtney Puzon on maternity leave). Major delinquent write-offs approved in executive session and follow-on discussion. Two active fence violation cases. Board considering changing attorney from KSN.
Directors Present: Michael Coker, Mike Halko, Ed Bryson, Neel Sharma, Mark Hanley API Manager: Loree King (Courtney Puzon on maternity leave — baby girl)
Election
Insufficient homeowner attendance and proxies to conduct annual meeting/election. Existing board carries over for one year. All five board members up for re-election at the next annual meeting.
Motions and Decisions
| Motion | Result |
|---|---|
| Approve April 2024 minutes | Carried |
| Get estimate for split rail fence repair around community wetland | Approved |
| Executive session: drop additional charges for homeowner who requested waiver | Agreed |
| Write off most outstanding fees from previous owner/management carry-overs | Approved (all except one pending investigation) |
| A&A: 1409 Snowberry Lane — solar panels | Approved |
Key Items
API Manager Change: Loree King is managing the account while Courtney Puzon is on maternity leave. See association-partners-inc.
Delinquent Write-Offs:
- Executive session: Homeowner requested waiver of overdue fees and interest. Board agreed to drop additional charges.
- General discussion: Board approved write-offs of most outstanding fees that resulted from carry-over from previous owners or previous management company. All write-offs approved except one requiring further investigation. See assessment-collection-policy.
Split Rail Fence — Wetland: HOA-owned split rail fences around the community wetland need maintenance. Motion to obtain repair estimate approved. See fence-regulations.
Fence Violation — [Address redacted]: Homeowner installed unapproved fence. After discussion, homeowner agreed to move the front of the fence back 10 feet from the front of the house. See fence-regulations, violations-and-fines.
Fence Violation — [Address redacted]: Reported to City of West Chicago code enforcement for improper fence maintenance. API also sent initial warning letter. See violations-and-fines.
Attorney Change Under Consideration: Board unhappy with KSN. API Manager suggested Pat Costello as alternative. Mike Coker requested KSN send a representative to next meeting or meet with him before switching.
West Chicago Permit Process: Board raised issue of West Chicago issuing permits without notifying HOA. City agreed: if HOA subsequently denies what the city already permitted, the city will refund the permit fee to the homeowner.
New Homeowner Welcome Letters: Mike Coker asked about cost of sending certified letters to all new homeowners after closing, introducing them to the community and providing HOA information/website links. API to investigate.
Neighborhood Walkthrough: Question whether neighborhood inspection prior to HOA meetings is included in API contract. Loree King to check.
CDs: Matured CDs were rolled over.
Topics Updated
board-of-directors, board-elections-and-terms, assessment-collection-policy, association-partners-inc, fence-regulations, violations-and-fines