Summary
The April 11, 2024 board packet covers the April 11, 2024 meeting (rescheduled from April 18 due to a director conflict) held at Aurelio’s Pizza. It includes the January 18, 2024 meeting minutes (already ingested via board-packet-2024-01-18), Q1 2024 financials through March 31, 2024, March disbursements, the homeowner aging report, the contract log, ACC approvals, a violations report, and the 2023 year-end income statement distributed to all homeowners.
As of March 31, 2024, total assets were $404,724.35. Reserves grew to $241,923.53 across a money market and two CDs. The Cost Share Receivable of $9,070.16 remains unchanged from year-end 2023 — commercial parties have not yet paid. The AR aging report confirms the 2024 annual assessment at $350.00/unit — flat from 2023.
The contract log introduces a new development: Travelers Crime Policy was renewed for a 3-year term (2/11/2024–2/11/2027) at $619/yr, up from $590. Courtney Puzon announced her maternity leave effective 5/10/2024, with Lorree King covering. Pat Beres was introduced as a new API Financial Services Manager.
Key Provisions
- Q1 2024 Balance Sheet (3/31/2024): Total Assets $404,724.35; Operating $128,196.95; Total Reserves $241,923.53; Cost Share Receivable $9,070.16 (unchanged from year-end 2023)
- 2024 annual assessment confirmed at $350.00/unit — flat from 2023; confirmed throughout AR aging
- Q1 2024 Combined Net Income: $74,513.08 (timing artifact — assessments front-loaded to Q1)
- Q1 2024 Reserve Interest: $1,408.39 (annualizes to ~$5,600+/yr at current CD rates)
- Gross AR: $26,759.21 (bad debt allowance $4,000; net ~$22,759)
- Travelers Crime Policy: renewed for 3-year term 2/11/2024–2/11/2027 at $619/yr (up from $590)
- API management fee: $14,578/yr (11/1/2023–10/31/2024) — unchanged
- Hey & Associates: $9,000/yr confirmed 2023/2024/2025
- Fisher Burton landscape: $16,400 (2024 term through 11/30/2024)
- Courtney Puzon maternity leave: effective 5/10/2024; Lorree King covering
- Pat Beres: new API Financial Services Manager (pberes@apimanagers.com; 630-653-7782 ext 7012)
- ACC approval: 1324 Snowberry Lane — window modification approved 2/15/2024
- Violation: [address redacted] — fence installed without A&A approval; non-compliant with community specifications; 1st warning 1/25/2024
- March 2024 disbursements: $2,257.35 (API $1,530.49, ComEd $97.86, Travelers $629.00)
- 2024 board meeting dates confirmed: January 18, April 11, July (TBD), October 24
Topics Covered
hoa-annual-finances, assessment-structure, assessment-collection-policy, vendor-contracts, fence-regulations, alterations-and-additions-process
Notable Details
- The January 18, 2024 meeting minutes embedded in this packet are already captured in board-packet-2024-01-18 — not re-processed
- The 2023 full-year income statement enclosed for homeowners confirms “Other Income” $7,257.02 = cost share reimbursements — already captured in board-packet-2024-01-18
- Cost Share Receivable holding flat at $9,070.16 since year-end 2023 suggests commercial parties had not paid by early April 2024
- KSN still appearing as collection status label on several delinquent accounts — transition to CS&R may not yet have been communicated to the AR system
- 370 Post Oak Circle “Previous Owner” account reduced to $278.75 (down from larger prior balance) — partial resolution of the JP Morgan account issue
- Home sales (1 recorded: 1366 Sandcherry Lane, $555,000, 3/11/2024) not ingested per established standard
- Violation account details redacted per Hard Rule 11