Summary
Regular Board meeting held July 17, 2018 at 7:10 PM. Four of five Directors present (Michael Halko absent). Dan Grahn / PSI still managing. Board composition unchanged from April 2018: Coker (President), Bryson (VP), Parikh (Secretary), Hanley (Director).
Three significant actions: (1) The Community Enhancement Committee reported a wetlands management contractor change — a prior (unnamed) company was replaced due to poor performance, with Hey & Associates confirmed as the active manager by this point. (2) The Board authorized cancellation of the existing insurance policy (USUIG) and directed broker Hollinger to proceed with a State Farm proposal — resolving the open question of when the carrier changed. (3) A three-year audit/tax engagement with Cukierski and Cochrane was accepted.
Key Provisions
- Financial report as of June 30, 2018: Operating $54,015 / Money Market $35,481 / CD $170,999 / Total $260,496
- Wetlands management company changed due to poor performance of prior vendor — Hey & Associates confirmed as replacement
- 2017 audit and taxes approved for filing (prepared by Cukierski and Cochrane)
- Three-year proposal from Cukierski and Cochrane accepted: Audit 2018 ($2,000); Reviews 2019 and 2020 ($1,875 each)
- State Farm insurance proposal received; Board authorized cancellation of existing USUIG policy and directed broker Hollinger to proceed with State Farm
- Sheds and structures discussed (Old Business — no resolution recorded)
- New community website mentioned; reference to be included on postcards
Topics Covered
hoa-annual-finances, vendor-contracts, community-areas, alterations-and-additions-process
Notable Details
- Wetlands contractor change: The prior wetlands management company was replaced before or during mid-2018 due to poor performance. Hey & Associates was already noted in April 2018 minutes — this July report likely refers to the same transition. The name of the prior company is not recorded in these minutes. See hey-and-associates.
- Insurance carrier switch: USUIG was the prior carrier (confirmed in April 2018 minutes). State Farm proposed as replacement in July 2018. “Hollinger” named as the insurance broker/agent directed to proceed. This resolves the open question about the USUIG → State Farm transition — it occurred in mid-2018.
- Cukierski and Cochrane confirmed as the HOA’s audit and tax firm from 2017 through at least 2020 under this engagement.
- Board composition unchanged from April 2018 — same five members, same offices. Halko absent for the second consecutive meeting.
- This is a regular Board meeting, not an annual member meeting — no election or quorum call is recorded. The 2018 annual member meeting (if held separately) is not in the ingested record.