Summary
Routine board meeting. Full board present. Key items: HOA fence responsibility clarified (Route 59 only), Route 59 fence damage repaired, solar panel A&A approved, upcoming election noted. API manager Courtney O’Connor on maternity leave in May.
Note: The Q1 2022 meeting was postponed from March to this date. The motion “Approve March 2022 minutes” likely refers to the January 2022 meeting minutes being approved under the March label (the month they were originally scheduled for review). There is no separate March 2022 meeting document.
Directors Present: Michael Coker, Michael Halko, Mark Hanley, Ed Bryson, Shailesh Rajput API Manager: Courtney O’Connor
Motions and Decisions
| Motion | Result |
|---|---|
| Approve March 2022 minutes | Carried |
| Approve March 2022 financials | Carried |
| Approve bill for Route 59 fence repair | Carried |
| Approve solar panel A&A request — 1346 White Oak | Carried |
Key Items
HOA Fence Responsibility (clarified): Mike Coker reiterated that the HOA is responsible only for the fence along Route 59. All other fences in the community are homeowner responsibility. See fence-regulations.
Route 59 Fence Repair: Damage to the Route 59 fence has been repaired. HOA awaiting reimbursement from the at-fault driver’s insurance.
Solar Panel A&A: Request from 1346 White Oak Lane approved. First recorded solar panel A&A approval.
CD Rollover: HOA has CDs maturing. Mike Halko and Mike Coker to investigate current CD rates.
Cost Share Invoices: Invoices prepared but not yet mailed. Mike Coker to draft an explanatory letter to accompany them. (Ongoing Ditch Witch cost share dispute.)
Landscaping — Tree Mulching: Consensus to resume mulching around HOA-maintained common area trees (not done in ~7 years). Courtney O’Connor to request estimate from Fisher Burton. Ed Bryson to provide map of all HOA-responsible tree locations.
Exterior Rot/Damage: Mike Coker confirmed contact with West Chicago code office; city will be issuing citations to homes with exterior rot and damage.
Upcoming Election (July 21): Mike Halko and Ed Bryson are up for re-election (1-year terms from July 2021 expiring).
API Coverage: Courtney O’Connor on maternity leave in May; alternate coverage arrangements in place.
Topics Updated
fence-regulations, community-areas, alterations-and-additions-process, board-of-directors