Summary
Budget adoption meeting. 2022 budget formally approved. Late fee waiver threshold raised from $25 to $50. Full board present; API manager Courtney O’Connor in attendance.
Directors Present: Michael Coker, Ed Bryson, Shailesh Rajput, Michael Halko, Mark Hanley API Manager: Courtney O’Connor
Motions and Decisions
| Motion | Result |
|---|---|
| Approve September 2021 meeting minutes (with correction) | Carried |
| Approve January financials | Carried |
| Approve 2022 budget | Carried |
| Drop any outstanding fees of $50 or less | Carried |
Key Items
2022 Budget Adopted: 2022 budget formally adopted. Annual assessment amount of $333.00 confirmed (proposed in September).
Late Fee Policy Update: Board raised the fee-waiver threshold from $25 (July 2021 policy) to $50 or less. Management company instructed to drop any outstanding fees at or below this amount. This supersedes the July 2021 policy.
September Minutes Correction: “Hay” in September minutes should have referred to Fisher Burton (the landscaping contractor). Fisher Burton confirmed as landscaping vendor.
2022 Meeting Dates: January 20, April 21, July 21 (election), October 20. Venue: Hummingbird Restaurant or Aurelio’s (TBD).
RV in Backyard: A homeowner may have a city permit for an RV in their backyard, but the board noted a city permit does not supersede HOA regulations. No formal action taken.
Heritage Woods / Route 59 Traffic Light: Prior investigation identified escrow money set aside for a traffic light at Heritage Woods / Route 59 intersection. Mike Coker to investigate where that escrow went. A traffic counter had been placed on Heritage Woods Dr. by an unknown party.
Rotten Trim Boards: Multiple homes have rotten trim boards. City may inspect and issue citations. Board noted this as a homeowner maintenance concern.
Homeowner Forum — PVC Fences: A homeowner asked about PVC fences. Board response: homeowner may submit a request for Board review. Not an outright denial — Board left the door open to case-by-case consideration.
Potholes in Community Roads: Confirmed city responsibility, not HOA.
Topics Updated
assessment-structure, assessment-collection-policy, fence-regulations, board-of-directors