Summary
All 5 directors present. Focus on delinquent account strategy and landscaping. Certified mail to high-balance delinquents approved. Mike Halko and Mark Hanley up for re-election at July meeting.
Directors Present: Michael Coker, Mike Halko, Ed Bryson, Neel Sharma, Mark Hanley API Manager: Courtney Puzon
Motions and Decisions
| Motion | Result |
|---|---|
| Approve January 2024 minutes | Carried |
| Send certified mail (signature receipt) to delinquent accounts over $1,000 — $100 budget | Approved |
| Spend $2K for mulching | Approved |
| A&A: 1324 Snowberry Lane — windows | Approved |
Key Items
Delinquent Account Strategy: Extended discussion on units with non-payment. Best option often: wait until home is sold (legal action may not recoup cost). Management to explore sending an explanatory letter to delinquent accounts (not a formal 30-day demand letter). Simpler statements requested — current ledger statement is confusing homeowners. Motion to send certified mail with signature receipt to accounts over $1,000 in arrears (up to $100 budget). See assessment-collection-policy.
Re-election: Mike Halko and Mark Hanley are up for re-election at the July meeting. July meeting moved to 7/11. Meeting announcements and call for candidates to be sent.
KSN Service: Approved to continue KSN fee for monitoring assessed value of common spaces.
Landscaping: Covered sidewalk cleared. Mulch approved ($2K). Fisher Burton mulching quality raised as a concern. Atlantic Ave mulch manufacturer contacted about smell/debris — possibly open to providing HOA mulch.
New Financial Manager at API: Management report mentioned a new financial manager (context not specified).
A&A Approval: 1324 Snowberry Lane — windows.
Topics Updated
assessment-collection-policy, board-elections-and-terms, board-of-directors