Summary
Short meeting; 4 of 5 directors present (Bryson absent). Treasurer flagged concern over high non-payment rate and inconsistencies in delinquent interest fee application. Three solar panel A&A requests approved. No executive session.
Directors Present: Michael Coker, Mike Halko, Neel Sharma, Mark Hanley Absent: Ed Bryson API Manager: Courtney Puzon
Motions and Decisions
| Motion | Result |
|---|---|
| Approve October 2023 minutes | Carried |
| Approve 3 solar panel A&A requests (367 Hemlock, 411 Post Oak, 1346 White Oak) | Carried |
Key Items
Delinquent Account Inconsistencies: Treasurer raised concern over high number of units with non-payment and inconsistencies in how delinquent interest fees are being applied. Management directed to review ledger and explain inconsistencies. Confirmed: delinquent accounts should be receiving $25 statement fee per month. See assessment-collection-policy.
A&A Approvals — Solar Panels:
- 367 Hemlock
- 411 Post Oak Circle
- 1346 White Oak Drive
Landscaping: Permit for invasive species removal and burn in progress. Hey to work on area west of Sandcherry and covered sidewalk after next deep freeze.
Next Meeting Rescheduled: April meeting moved from 4/18 to 4/11 (Mike Coker unavailable 4/18).
Notable Gap
Minutes reference approval of “October meeting minutes,” suggesting a meeting occurred in October 2023. No October 2023 minutes file was provided for ingest — that meeting is not captured in this wiki.