Summary
Regular Board meeting held April 8, 2021 at 7:05 PM. All five Directors present. This document is a single extracted page (labeled “Page 3 of 36”) from a larger board packet — the minutes themselves are very brief.
Two significant findings: (1) Courtney O’Connor of Association Partners, Inc. (API) is listed as manager — the earliest confirmed record of API as the HOA’s management company, pinning the PSI→API transition to between October 2019 and April 2021. (2) The Board approved cost-share billing amounts for the first time in the ingested record — three parties billed totaling $10,587.11.
Key Provisions
- Crime & Fidelity insurance: $225,000 coverage from Travelers Insurance at $482/year annual premium approved
- Cost-share agreement amounts approved:
- McColister: $5,158.42
- Ditch Witch: $4,316.59
- Condos: $1,112.10
- Total billed: $10,587.11
- March financial report approved (no figures provided in minutes)
Topics Covered
cost-share-arrangement, vendor-contracts, communication-process
Notable Details
- API confirmed active April 2021: Courtney O’Connor (API Manager) attended. Earliest confirmed reference to API as HOA management company. PSI→API transition window: October 2019 – April 2021. See association-partners-inc, property-specialists-inc.
- McColister billed $5,158.42 — largest single cost-share amount in this billing, suggesting a substantial parcel. McColister does not appear in the current cost-share spreadsheet (cost-sharing-percentages); parcel may have been sold or transferred to another entity (possibly now WPT Shingle Oak Drive LP). See cost-share-arrangement Open Questions.
- West Chicago Fire District absent from 2021 cost-share billing — consistent with later minutes confirming the fire station was only added to billing in 2025.
- “Condos” billed $1,112.10 — likely Atlantic Drive Condos (atlantic-drive-condos).
- Travelers Insurance — Crime & Fidelity policy separate from the State Farm property insurance policy. First confirmed reference to this coverage type.
- Document labeled “Page 3 of 36” — extracted from a larger board packet; no other pages from that packet are in the ingested record.